Financial Assistant 4, Post Award

Yale Cancer Center; New Haven (CT); Hybrid; USD 37,000 - 51,000; Full time

Job summary

Yale Cancer Center in New Haven seeks a Finance Specialist to provide comprehensive financial operations support for surgical specialty departments, including Emergency Medicine and Ophthalmology. You will interact with faculty, staff, and external vendors to manage accounts and ensure expenditures are charged correctly.

Responsibilities include drafting financial sections of proposals, reconciling statements, generating reports, supervising junior staff, and maintaining records.

Qualifications

• Ability to read and interpret policies and guidelines.
• Proficient with reconciliations, general ledger, journal entries and cost transfers.
• Advanced Excel skills including formulas, charts, and data manipulation.
• Strong written and verbal communication and interpersonal skills.
• Ability to work under time constraints with accuracy and attention to detail.
• Excellent attendance and reliability as evidenced by references.

Responsibilities

• Draft preliminary financial sections of proposals.
• Review proposals for accuracy, completeness, and compliance with grantor and university requirements.
• Monitor and maintain financial activity of accounts, ensuring proper expenditure postings and researching questionable items.
• Serve as principal source of information on financial policies and procedures.
• Reconcile and analyze financial statements; prepare standard and specialized reports.
• Oversee and instruct support staff; maintain financial records and files.

Skills

Policy interpretation

Reconciliations

Excel proficiency

Interpersonal skills

Attention to detail

Reliability

Education

Bachelor's degree in Accounting

Tools

Workday

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range $31.83

Overview

This position is under the direction of the Associate Director of Research and Post Award Grant Manager for the Integrated Business Office (IBO), supporting surgical specialty departments at the Yale School of Medicine with a focus on the Departments of Emergency Medicine, and Ophthalmology. Serving as a key source of financial information, provide comprehensive financial operations support by interacting with faculty and staff from various university financial and administrative departments, and outside vendors on a wide range of issues. Monitor, control and maintain financial activity of accounts in assigned sections. Ensure that expenditures are appropriate and charged to correct accounts. Interpret and adhere to University and Sponsored financial policies and guidelines, as needed. Perform other related duties as required.

Required Skills and Abilities

1. 1. Demonstrated ability to read and interpret policies, procedures and guidelines, and to disseminate information derived from these sources.
2. 2. Demonstrated proficiency with financial processes including reconciliations, and an understanding of general ledger, journal entries, and cost transfers.
3. 3. Demonstrated ability to effectively use computer support and reporting systems with intermediate to advanced proficiency with Excel. Demonstrated ability using formulas, converting information into charts and graphs, and manipulating data and running reports.
4. 4. Proven interpersonal skills as well as strong written and verbal communication skills. Proven ability to work effectively with a wide range of individuals and ability to multi-task on a regular basis. Ability to maintain a pleasant and professional demeanor.
5. 5. Demonstrated ability to work under demanding time constraints with accuracy and efficiency. Demonstrated attention to detail.
6. 6. Excellent attendance, punctuality, and reliability as attested by references.

Preferred Skills and Abilities

1. 1. Bachelor's degree in Accounting or related field. Experience with Workday applications.
2. 2. Familiarity with Yale polices and guidelines.
3. 3. Experience with sponsored research.

Principal Responsibilities

1. 1. Drafts preliminary financial sections of proposals.
2. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations.
3. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures.
4. 4. Serves as the principal source of information on financial policies and procedures and financial activity.
5. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses.
6. 6. Oversees and instructs support staff.
7. 7. Oversees the maintenance of financial records and files.
8. 8. Assists with the development and implementation of systems and procedures.
9. 9. May calculate weekly payroll for department staff.
10. 10. Performs clerical functions incidental to accounting activities.

Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Category Administrative Support

Bargaining Unit L34

Compensation Grade Labor Grade D

Time Type Full time

Duration Type Staff

Work Model Hybrid

Location 50 Division Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific dutiesand responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note Yale University is a tobacco-free campus.