Portfolio Servicing Analyst

Jobless; Milwaukee (WI); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Health Spending Account with Employer

401K eligibility on first day of month

Parental Leave

Paid time off

Free parking at our downtown Milwaukee

Work from home 1 day per week

Free Lunch Wednesdays

Job summary

PACE Equity Finance, based in Milwaukee, seeks a qualified professional to oversee construction loan disbursements and portfolio management. You will coordinate funding, review draw packages, monitor budgets, and prepare approval requests across onboarding, onboarding, and reporting processes.

You will maintain loan data, support securitization data needs, and contribute to KPI reporting and process improvements in a fast-paced environment.

Qualifications

• Bachelor’s degree in finance, accounting, business administration, real estate, or related field.
• 3+ years of experience administering commercial real estate construction loan disbursements.
• Experience reviewing draw packages, coordinating third-party inspections, managing funding requests, tracking budgets, processing lien waivers, and ensuring loan documentation compliance.
• Experience with commercial construction lending, real estate lending, or loan servicing processes.
• Experience with C-PACE financing, asset-backed securitizations, billing, collections, or investor reporting is a plus.
• Strong analytical and problem-solving skills with ability to identify risks and propose solutions.
• Self-motivated with proactive mindset and ability to anticipate issues.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication; ability to collaborate across stakeholders.
• Proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with cloud-based systems, loan servicing platforms, or asset management systems preferred.

Responsibilities

• Support pre-closing onboarding activities for new projects transitioning into servicing.
• Coordinate funding and disbursement requests with clients, escrow agents, funding sources, and internal stakeholders.
• Review construction draw packages, including budgets, inspections, title updates, and supporting documentation for compliance with loan and disbursement requirements.
• Analyze construction budgets and monitor project funding activity throughout the construction lifecycle.
• Prepare recommendations and approval requests for management regarding construction disbursements.
• Monitor project progress and identify budget variances, funding concerns, or other project-related risks.
• Maintain accurate loan and project data within the Asset Management System.
• Apply and track assessment payments within servicing systems.
• Support project onboarding, loan boarding, and document management activities.
• Coordinate data and reporting submissions to third-party servicers, backup servicers, investors, and other stakeholders.
• Assist with securitization-related data management and reporting requirements.
• Monitor portfolio performance and support risk identification and mitigation efforts.
• Prepare and maintain construction reporting and portfolio performance reports.
• Update monthly dashboards and KPIs for internal stakeholders.
• Assist with ad hoc reporting requests from investors, servicers, auditors, and other third parties.
• Support portfolio balance reconciliation and monthly portfolio reporting activities.
• Contribute to process documentation, operational improvements, and servicing workflow enhancements.
• Assist with periodic reviews of program requirements related to construction draws, certifications, payment processing, and fund flow procedures.
• Maintain program files and records within the Asset Management System.
• Ensure servicing activities comply with internal policies, loan documentation, and applicable program requirements.
• Perform additional administrative and operational duties as assigned.

Skills

Analytical skills

Problem solving

Attention to detail

Multitasking

Communication skills

MS Office (Excel, Word, PowerPoint)

Cloud-based systems experience

Loan servicing platforms

Asset management systems

Education

Bachelor’s degree in finance, accounting, business administration, real estate, or related field

Tools

Loan servicing platforms

Asset management systems

Cloud-based systems

Job description

Day-to-day responsibilities

• Support pre-closing onboarding activities for new projects transitioning into servicing.


• Coordinate funding and disbursement requests with clients, escrow agents, funding sources, and internal stakeholders.


• Review construction draw packages, including budgets, inspections, title updates, and supporting documentation for compliance with loan and disbursement requirements.


• Analyze construction budgets and monitor project funding activity throughout the construction lifecycle.


• Prepare recommendations and approval requests for management regarding construction disbursements.


• Monitor project progress and identify budget variances, funding concerns, or other project-related risks.

Asset Management & Portfolio Administration

• Maintain accurate loan and project data within the company’s Asset Management System.


• Apply and track assessment payments within servicing systems.


• Support project onboarding, loan boarding, and document management activities.


• Coordinate data and reporting submissions to third-party servicers, backup servicers, investors, and other stakeholders.


• Assist with securitization-related data management and reporting requirements.


• Monitor portfolio performance and support risk identification and mitigation efforts.

Reporting & Process Improvement

• Prepare and maintain construction reporting and portfolio performance reports.


• Update monthly dashboards and key performance indicators (KPIs) for internal stakeholders.


• Assist with ad hoc reporting requests from investors, servicers, auditors, and other third parties.


• Support portfolio balance reconciliation and monthly portfolio reporting activities.


• Contribute to process documentation, operational improvements, and servicing workflow enhancements.

Program Compliance & Administration

• Assist with periodic reviews of program requirements related to construction draws, certifications, payment processing, and fund flow procedures.


• Maintain program files and records within the Asset Management System.


• Ensure servicing activities comply with internal policies, loan documentation, and applicable program requirements.


• Perform additional administrative and operational duties as assigned.

Requirements and skills

• Bachelor’s degree in finance, Accounting, Business Administration, Real Estate, or a related field


• 3+ years of experience administering commercial real estate construction loan disbursements (draw administration) is required.


• Experience reviewing draw packages, coordinating third-party inspections, managing funding requests, tracking project budgets, processing lien waivers, and ensuring compliance with loan documentation is strongly preferred.


• Experience with commercial construction lending, real estate lending, or loan servicing processes preferred.


• Experience with C-PACE financing, asset-backed securitizations, billing, collections, or investor reporting is a plus.


• Strong analytical and problem-solving skills with the ability to identify risks and recommend solutions.


• Self-motivated with a proactive mindset and the ability to anticipate issues before they arise.


• Exceptional attention to detail and organizational skills.


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.


• Strong written and verbal communication skills with the ability to collaborate across internal and external stakeholders.


• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.


• Experience with cloud-based systems, loan servicing platforms, or asset management systems preferred.

How we work best

Our values guide how we work together at our best and how we show up for our clients, partners, and one another. In this role, you are expected to consistently model these values.

• Trusted: We trust one another to be fair minded and forthright


• Professional: We act professionally in all circumstances


• Committed: We commit to successful results and impacts for clients and coworkers


• Respectful: We respect the diverse personal and professional lives of our clients and coworkers


• Collaborative: We advocate and empower others for mutual success; we share our knowledge and expertise freely

Why work at PACE Equity Finance?

At PACE Equity, you’ll join a high-performing team that’s changing how developers and brokers access capital, combining competitive energy with real purpose.

If you’re motivated by growth, driven by results, and ready to be part of a growing company with a collaborative culture, we’d love to meet you.

Benefits

• Medical/dental/vision insurance


• Health Spending Account with Employer Contribution


• Life Insurance and Short Term and Long-Term Disability Insurance


• 401K eligibility on first day of month following date of hire - 100% match up to 5% of employee compensation


• Parental Leave for all parents


• Care giver benefits


• Tuition Reimbursement


• 11 paid company holidays


• Paid time off


• Free parking at our downtown Milwaukee office


• Employee Assistance Program


• Work from home 1 day per week


• Free Lunch Wednesdays


• Monthly teaming events

Learn more about us at our website: www.pace-equity.com

Inclusiveness is important to us. PACE Equity is an Equal Opportunity Employer