Portfolio Operations Accountant

Greater Kansas City Community Foundation | Greater Horizons; Kansas City (MO); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Greater Kansas City Community Foundation | Greater Horizons seeks a Portfolio Operations Accountant to support the accounting and operations team, handling complex portfolio accounting, reconciliations, journal entries, and cash operations tied to advisor-managed accounts.

Based in downtown Kansas City, MO, the role offers a hybrid schedule after a training period and requires collaboration with financial advisors and internal teams to ensure accurate processing, timely close, and strict

Qualifications

• Bachelor's degree in accounting, finance, or related field and at least 3 years of relevant experience.

Responsibilities

• Portfolio reconciliations and investigation of discrepancies.
• Record investment activity and prepare journal entries.
• Support month-end close activities and financial reporting.
• Perform cash replenishment and transfers coordination.
• Review grant activity and admin fee invoices.
• Collaborate with financial advisors and internal/external stakeholders.

Skills

GAAP knowledge

Financial reporting

Analytical ability

Attention to detail

Time management

Education

Bachelor's degree in accounting, finance, or related field

Tools

Accounting software/systems

Excel (Advanced)

Microsoft Office

Job description

The Portfolio Operations Accountant position supports the accounting and operations team by performing a variety of complex portfolio accounting, reconciliation, financial reporting, and cash operations-related tasks. Primary responsibilities include reconciling financial accounts to broker statements, reviewing and recording investment activity, preparing journal entries, researching discrepancies, and supporting month-end close activities. The position also performs cash operations activities associated with financial advisor-managed accounts, including monitoring grant-related cash activity, preparing cash replenishment requests, reviewing administrative fee invoices, preparing cash journal templates, coordinating cash transfers with the Investment Team, and following up with financial advisors regarding outstanding requests.

The Portfolio Operations Accountant works collaboratively with several teams, financial advisors, and other internal and external stakeholders to ensure investment, accounting, and cash activity is processed accurately, in a timely manner, and in accordance with established procedures and internal controls. This salaried, exempt position reports to the Director of Portfolio Accounting. The role is based in our downtown Kansas City, MO office, with the opportunity for a hybrid schedule following a successful training period.

Key Responsibilities

• Portfolio Reconciliation: Perform brokerage statement and portfolio reconciliations, investigate differences, resolve discrepancies, and communicate with financial advisors or internal teams to obtain required information.
• Records Management: Use accounting, portfolio management, and workflow automation systems to review, validate, and input investment activity by account and portfolio.
• General Ledger Accounting: Prepare journal entries to record investment and cash activity in the general ledger and support month-end close activities.
• Financial Reporting: Prepare recurring and ad hoc financial reports, including variance analysis, and research missing or inaccurate gift activity involving charitable funds.
• Cash Replenishment & Transfers: Review grant activity for financial advisor-managed accounts, prepare monthly cash replenishment requests and cash journal templates, and coordinate cash transfers with the Investment Team.
• Administrative Fees: Review and validate quarterly administrative fee invoices for accuracy and communicate approved information for processing accounts.
• Stakeholder Coordination: Partner with internal teams, financial advisors, and other external stakeholders to address outstanding requests and support accurate and timely accounting and cash operations.
• Additional Responsibilities: Complete other accounting-related duties as assigned.

Experience

• Education & Experience: Bachelor's degree in accounting, finance, or related field and at least 3 years of relevant experience. An equivalent combination of education and experience will be considered.
• Technical Aptitude: Comfortable with technology, possesses the aptitude to learn quickly and navigate between multiple applications easily. Must be proficient with accounting systems and databases; advanced Excel and strong Microsoft Office skills.
• Expertise: Solid understanding of GAAP and financial reporting principles.
• Analytical Ability: Skilled at interpreting complex instructions and documentation, solving problems, and drawing valid conclusions. Strong organizational, analytical, and problem-solving skills.
• Analytical & Organizational Strengths: Strong attention to detail with the ability to manage multiple priorities through successful time management techniques, while meeting recurring deadlines.

Physical Requirements

• Office & Computer Work: Ability to work regularly at a computer terminal in a fast-paced environment with frequent interruptions.
• Noise & Communication: Able to work in an office with moderate noise levels. Ability to communicate and interpret detailed information effectively.

This job description is a summary of the employment-at-will relationship and not a contract. Not every responsibility is outlined; changes should be anticipated, and other duties will be assigned as necessary.