Portfolio Manager (Remote)

Theihs; Arlington (VA); Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Portfolio Manager to support high-level donor engagement. This role involves coordinating outreach, managing communications, and ensuring effective relationship management with top donors. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in CRM systems like Salesforce. Join a dynamic team dedicated to advancing the principles of freedom through innovative programs and a collaborative work environment that fosters professional growth and development.

Benefits

Health Insurance

Dental Insurance

Health Savings Accounts

Long-term Disability Insurance

Life Insurance

403(b) Retirement Savings Program

Parking Permit

12 Free Tuition Credit Hours Annually

Qualifications

• 4+ years of experience in executive support or donor relations roles.
• Excellent writing skills and ability to manage sensitive information.
• Proficiency with CRM systems and strong collaboration skills.

Responsibilities

• Maintain calendars and records for high-level donor interactions.
• Draft briefings and monitor donor activity for timely engagement.
• Coordinate donor messaging and track engagement progress.

Skills

Executive Support

Donor Relations

Writing Skills

CRM Systems (Salesforce)

Organizational Skills

Collaboration Skills

Attention to Detail

Proactive Mindset

Tools

Salesforce

Job description

Metropolitan Building, 3434 Washington Blvd, Arlington, VA 22201, USA

Job Description

Disclaimer:

Applicants must be authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.Remote positions at the Institute for Humane Studies (IHS) require quarterly in-person meetings at our office location in Arlington, VA.IHS employees are required to visit the office for a minimum of two weeks per year.

Job Summary:

The Portfolio Manager supports the President & CEO and Executive Director in engaging IHS’s highest-capacity donors and prospects. Reporting to the Senior Executive Assistant, this role coordinates personalized outreach, manages donor communications, monitors philanthropic activity, and ensures effective moves management across executive-tier relationships. This individual regularly exercises discretion, intellectual curiosity, and strong organizational awareness to deliver seamless, timely, and tailored engagement – grounded in a clear understanding of development strategy and best practices.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Maintain detailed calendars and communication records for high-level donor interactions on behalf of the President & CEO and Executive Director.
• Draft and coordinate briefings, talking points, and follow-up messages for donor meetings and executive outreach.
  • Monitor donor activity (e.g., blogs, media, social media) and flag updates that inform timely, relevant engagement.
• Craft and coordinate donor messaging in collaboration with Development, Communications & Marketing, and executive leadership to ensure clarity, alignment, and tone.
• Track donor engagement and progress toward goals using Salesforce and internal dashboards; identify and escalate gaps in stewardship.
• Maintain accurate CRM records for executive-tier donors, including contact history, notes, and profiles.
• Partner with Development staff (Prospecting, Major Gifts, Foundations) to coordinate relationship handoffs and ensure continuity.
• Collaborate with Events staff to support donor engagement before and after IHS events, flagging key attendees, reviewing guest lists, and identifying follow-up opportunities.
• Serve as a central liaison between the Senior Executive Assistant, Development, and leadership teams to align communication and donor strategies.
• Provide backup logistical or travel support only as needed in coordination with the administrative team.

Required Skills/Qualifications:

• 4+ years of experience in executive support, development, or donor relations roles.
• Excellent writing skills, with the ability to craft clear, compelling, and voice-aligned correspondence.
• High attention to detail and a proven ability to manage complex, sensitive information with accuracy and discretion.
• Exceptional organizational skills combined with strong initiative and a proactive mindset to ensure deadlines are consistently met with focus and efficiency.
• Proficiency with CRM systems (Salesforce preferred) and experience managing donor records and reporting.
• Strong collaboration and relationship management skills across internal teams and senior leaders.
• Clear understanding of and appreciation for the classical liberal tradition is highly preferred.

To apply, qualified candidates must submit the following materials (through additional documents):

• Resume
• Cover letter detailing your interest in this position and why the IHS mission resonates with you.

EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

About IHS:

The Institute for Humane Studies (IHS) is athink networkadvancing the principles and practices of freedom in the academy, public policy, and civil society.

Founded in 1961, IHS believes that the liberal tradition has yielded unprecedented freedom and human flourishing. And in this moment, when the forces of illiberalism on both the left and right are gaining ground at an alarming pace, our vision is to spark a new spirit of liberal freedom.

Our Work:

• Cultivating a pool of intellectual talent for partners in policy, civil society, philanthropy, and the academy through $1.5 million in fellowship and career development programs.
• Catalyzing scholarship and academic networks to strengthen the fields of foundational and applied research that matter most to a free society.
• Equippingfreedom-focused research centers, think tanks, foundations, and civil society organizations with the research and experts they need to maximize their impact in policy and in communities across the country.

We have a flexible, professional, open office environment that encourages innovation and entrepreneurship and provides substantial opportunity for professional growth. Salary is competitive and will be commensurate with experience. IHS provides exceptional benefits to all employees, including health and dental insurance coverage (which includes paying 100% of the health and dental insurance premium for individuals), health savings accounts, long-term disability and life insurance, a 403(b) retirement savings program, a parking permit and 12 free tuition credit hours annually at George Mason University.

Metropolitan Building, 3434 Washington Blvd, Arlington, VA 22201, USA