Portfolio Manager/Compliance Analyst

Woda Cooper Companies, Inc.; Columbus (OH); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Short Term Disability and Life Ins.

401k with Company Match

ESOP (Employee-Owned Company)

Cell Phone Discount

Paid Time Off (12 Days)

Holidays (8 paid + 2 floating)

Fitness Reimbursement

Professional Development Reimbursement

Job summary

Woda Cooper Companies, Inc is seeking a detail-oriented Compliance Assistant to support audits, occupancy reporting, and regulatory filings for affordable housing communities. The role is remote with limited travel, requiring strong organizational skills and familiarity with HUD/LIHTC processes.

You will work with property managers and cross-functional teams to prepare reports and ensure timely submission of compliance data, vouchers, and payments.

Qualifications

• Bachelor's Degree preferred.
• Experience in affordable housing programs including LIHTC, Section 8, PRA 811, and HOME required.
• Certifications preferred: COS, COS-V, HCCP, EIV Specialist

Responsibilities

• Schedule and track audits and compliance reviews.
• Assist with monthly state tenant data reporting.
• Maintain monthly occupancy reporting to external stakeholders.
• Mail monthly utility reimbursement checks to sites.
• Review incoming documents and organize on shared drive.
• Update and maintain management documents.
• Assist new field associates with access to Staples account.
• EIV Monitor Property Compliance Reports monthly.
• Assist with FASSUBTRACS, IMAX, PASS.
• Review Transmittals and transmit corrections.
• Submit HAP Vouchers for HUD.
• Post payments for TRACS monthly.
• Review and correct HAP ledgers.
• Submit Special Claims.
• Assist with daily file processing reviews.
• Prepare and update Rent Schedules with income, rent and utilities.
• Track, review and prepare Utility Allowances.
• Assist with monthly/quarterly/annual agency reports.
• Aid in preparing for audits internally or on-site.
• Work with properties and managers in training.
• Monitor state agency forms/policies online.
• Prepare in-house weekly/monthly/quarterly reports.
• Track and monitor EIV compliance.
• Assist other departments as needed.
• Monitor and approve 504 requests.
• Assist with other duties as assigned.

Skills

Microsoft Office Suite

Analytical skills

Accounting basics

Flexibility in fast-paced environments

Decision making under pressure

Income calculations and eligibility

Detail oriented; strong organization

Regulatory interpretation

Communication and customer service

Education

Bachelor's Degree preferred

Experience in affordable housing programs (LIHTC, Section 8, PRA 811, HOME)

COS, COS-V, HCCP, EIV Specialist certifications preferred

Tools

Real Page OneSite

Job description

Who We Are

Woda Cooper Companies, Inc

Remote - Will Require Limited Travel

Who We Are

Woda Cooper Companies, Inc. is a rapidly growing development, construction, and property management organization dedicated to the creation of quality affordable housing to benefit those who need it most. We are an employee-owned, passion-driven group that changes each community of which we are a part. We manage over 16,000 housing units in 19 states, proudly serving seniors, veterans, and other economically challenged groups. We seek ambitious, talented individuals who want to grow with a rapidly expanding company whose success is not only measured in dollars and cents, but in lives changed. With a development portfolio of $1.5 billion, Woda Cooper consistently ranks among the top affordable housing developers and owners in the country by Affordable Housing Finance.

Where You’ll Work

This role will be remote and will require limited travel.

Duties/Responsibilities

• Schedule and maintain a calendar of all audits and compliance reviews for the communities in assigned portfolio.
• Assist with all monthly state tenant data reporting.
• Maintain accurate monthly occupancy reporting to external stakeholders.
• Mail monthly utility reimbursement checks to the site.
• Review incoming (via USPS or electronic) documents and ensure saved in accurate folders on company shared drive and maintain folder organization.
• Update and maintain all management documents.
• Prepare all Affi ...
• Assist new field associates with access to the Staples account for their site.
• EIV Monitor Property Compliance Reports monthly.
• Assist with:
• FASSUBTRACS
• IMAX
• PASS
• Review Transmittals and transmit corrections.
• Submit HAP Vouchers for HUD.
• Posting payments for TRACS monthly.
• Review and correct HAP ledgers.
• Submit Special Claims.
• Assist with the daily file processing reviews for ...
• Prepare and update Rent Schedules with income, rent and utility allowances.
• Track, review, and prepare Utility Allowances.
• Assist with the monthly, quarterly and annual reports requested from the city, county, state and other agencies.
• Aid in preparing for audits either internally or on site, when needed.
• Work closely with properties and managers in training and other areas in times of need.
• Monitor state agency websites to ensure we are using the most up-to-date forms and policies.
• Prepare in-house weekly, monthly and quarterly reports.
• Track and monitor EIV compliance.
• Assist other departments in time of need.
• Monitor and approve 504 requests.
• Assist with other duties as assigned.

Required Skills & Abilities

• Proficient in Microsoft Office Suite.
• Proficient in Real Page OneSite preferred.
• Strong analytical skills and familiarity with basic accounting.
• Ability to remain flexible and efficient in a fast-paced environment.
• Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays.
• Strong knowledge of income calculations and eligibility requirements.
• Detail-oriented with excellent organizational and record-keeping skills.
• Ability to interpret complex regulations and apply them accurately.
• Effective communication and customer service skills.

Education And Experience

• Bachelor's Degree preferred.
• Experience working in affordable housing programs including one of more of the following: LIHTC, Section 8, PRA 811, and HOME required.
• Certifications preferred: COS, COS-V, HCCP, EIV Specialist

Physical Requirements

• Must possess a valid driver’s license and auto insurance.
• Travel with notice required.
• Must be able to lift 15 pounds at a time.
• Must be able to site for prolonged periods while performing computer-based and administrative tasks.

Benefits

We offer competitive wages and annual bonus opportunities. Benefits include:

• Medical, Dental and Vision
• Short Term Disability and Life Insurance
• 401k with Company Match
• 100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP)
• Cell Phone Discount
• 12 Days Paid Time Off
• 8 Paid Holidays & 2 Floating Holidays!
• Fitness Reimbursement
• Professional Development Reimbursement

Employment is contingent on education verification, references, background check, and drug screening.