Portfolio Management Associate

Avila Real Estate Capital; California; On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health coverage

401(k) plan

Paid time off

Job summary

Avila Real Estate Capital is seeking an Associate to own fund level performance reporting and credit facility administration for its real estate debt funds, handling daily operations and lender coordination.

The role requires 2–4 years in real estate credit or related fields, strong Excel and AI tool usage, and meticulous execution on external deadlines. This is a full-time position based in California with competitive compensation.

Qualifications

• 2–4 years of experience in real estate credit, fund finance, private credit, commercial banking, or transaction advisory.
• Advanced Excel skills, including models that span multiple workbooks, XIRR, and cash flow return math.
• Fluency in fund performance metrics, including gross vs net, levered vs unlevered, IRR, MOIC, DPI, and NAV.
• Fluency with AI tools in a production workflow, with verification against an approved source.
• Ownership of a recurring deliverable on a hard external deadline.

Responsibilities

• Own the quarterly track record workbooks for the debt funds from build through reconciliation, footnotes, and review.
• Produce fund and loan level returns, including gross and net IRR and MOIC (levered and unlevered), DPI with and without recycling, and the actuals only liquidation return on GAAP NAV.
• Maintain bridges from gross to net returns and from actuals to proforma; own entrance and active LTC and LTV definitions used in investor reporting, with footnotes.
• Submit subline draw requests under the capital call facility for 3–5 times a week per fund, often against same day or next day deadlines.
• Prepare paydown instructions and borrowing base certificates, including rebasing after capital calls, and flag/cure any shortfall against subline balance.
• Confirm cash position and entity routing ahead of closings; reconcile UPB and advance/payoff tapes with Loan Servicing and lender; run internal gate and weekly funding callout.
• Build loan tapes and data pulls for lender/investor diligence; support quarterly covenant packages for facility and back leverage providers.
• Support quarterly investor reporting cycle with the fund administrator, including capital call and distribution notices.
• Respond to due diligence questionnaires and ad hoc investor, lender, and internal reporting requests.
• Benchmark warehouse and subline terms across providers to support facility negotiations.
• Document recurring reporting processes and work with Loan Servicing and Accounting to improve loan level data quality.

Skills

Advanced Excel

IRR MOIC

AI Tools in Workflow

Deadline-driven

Real estate credit

Loan servicing knowledge

Tools

Juniper Square

Job description

Become Part of the Avila Real Estate Capital Team

Avila Real Estate Capital is a growing real estate credit firm focused on homebuilder finance and residential real estate, providing capital solutions to homebuilders and land developers across the country. Our team works at the intersection of real estate, finance, and credit, evaluating opportunities, managing risk, and helping move projects forward.

Joining Avila means becoming part of a team where your work is connected directly to the business. You will have exposure to the decisions, analysis, and relationships that drive real estate lending, while working alongside experienced professionals and building your own capabilities over time.

We are looking for self-starters who are curious, analytical, and accountable, ready to grow with a company that's expanding its platform and impact. This is a fast-paced environment, so the right person will take initiative, spot what needs attention, and run with it.

Who We Are Looking For

We are looking for an Associate who wants to own fund performance reporting and credit facility administration at a real estate debt manager. The right person is exact with numbers, comfortable with return math, and treats an external deadline as fixed. You use AI tools in your daily work and check their output against an approved source before it goes out.

What You Will Work On

As an Associate on the Portfolio Management team, you will own fund level performance reporting across Avila’s debt funds and the daily administration of the credit facilities that fund our loan book. Your work will include:

• Own the quarterly track record workbooks for the debt funds from build through reconciliation, footnotes, and review.
• Produce fund and loan level returns, including gross and net IRR and MOIC (levered and unlevered), DPI with and without recycling, and the actuals only liquidation return on GAAP NAV.
• Maintain the bridges from gross to net returns and from actuals to proforma, and own the entrance and active LTC and LTV definitions used in investor reporting, along with the footnotes behind them.
• Submit subline draw requests under the capital call facility for both funds, three to five times a week per fund, often against same day or next day deadlines.
• Prepare paydown instructions and borrowing base certificates, including rebasing after capital calls, and flag and cure any shortfall against the subline balance.
• Confirm cash position and entity routing ahead of closings, reconcile UPB and advance and payoff tapes with Loan Servicing and the lender, and run the internal approval gate and the weekly funding needs callout.
• Build loan tapes and data pulls for lender and investor diligence, and support quarterly covenant packages for the facility and back leverage providers.
• Support the quarterly investor reporting cycle with the fund administrator, including capital call and distribution notices.
• Respond to due diligence questionnaires and ad hoc investor, lender, and internal reporting requests.
• Benchmark warehouse and subline terms across providers to support facility negotiations.
• Document recurring reporting processes and work with Loan Servicing and Accounting to improve loan level data quality.

Who You Will Work With

You will report to Sahil Jethi, Vice President, Portfolio Management, and work closely with Loan Servicing, Accounting, the investment team, and the fund administrator. You will also be in regular contact with our lenders.

This role shows you how the funds are financed and how loan performance turns into the returns investors see, from a subline draw through the quarterly track record. For someone with two to four years of experience, it is a chance to take ownership of work that investors and lenders rely on.

What You Bring

• Two to four years of experience in real estate credit, fund finance, private credit, commercial banking, or transaction advisory. Audit backgrounds are welcome.
• Advanced Excel skills, including models that span multiple workbooks, XIRR, and cash flow return math.
• Fluency in fund performance metrics, including gross versus net, levered versus unlevered, IRR, MOIC, DPI, and NAV.
• Fluency with AI tools in a production workflow, and the judgment to verify output against an approved source.
• Ownership of a recurring deliverable on a hard external deadline.
• Preferred: exposure to borrowing base facilities, subline mechanics, or covenant compliance reporting.
• Preferred: residential land development or homebuilder finance, such as A&D loans, vertical construction, and lot takedowns.
• Preferred: experience fielding LP or lender diligence on performance methodology, using Juniper Square or a similar platform.

What Success Looks Like

Success in this role means becoming someone the team can rely on for accurate analysis, thoughtful work, and consistent follow-through.

You will continue building your understanding of real estate credit while developing the judgment and technical skills needed to take on greater responsibility over time. You will ask questions, learn from the people around you, and become increasingly confident in evaluating opportunities and understanding what drives loan performance. Most importantly, you will contribute to the quality of the decisions Avila makes.

Compensation and Benefits

The salary for this position ranges from $90k to $120k, plus a discretionary bonus

Avila Real Estate Capital offers a full benefits package including:

• Health coverage
• 401(k) plan
• Paid time off

This is a full-time position with one day a week in the office with regular availability expected during standard business hours for collaboration, calls, and coordination with the team. Some flexibility may be needed during closing periods or reporting deadlines.

Why Avila

A career in real estate lending is built through exposure, experience, and the opportunity to learn from the decisions being made around you.

At Avila, you will not simply be producing reports from the sidelines. You will be part of the work, supporting real transactions, understanding how opportunities are evaluated, seeing how loans perform over time, and learning how thoughtful credit decisions are made.