Portfolio Community Manager

HOAMCO; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package including medical, dental, and vision

Company-matching 401k contributions

Paid parental leave

Educational assistance

Job summary

HOAMCO is seeking a Portfolio Community Manager in Scottsdale, AZ, to oversee community operations and ensure regulatory compliance. This role requires an Associates Degree, along with 1-2 years of relevant experience. The ideal candidate will manage day-to-day activities, maintain strong relationships with the Boards of Directors, and facilitate homeowner meetings.

We offer a comprehensive benefits package, including medical, dental, vision, and a supportive team dedicated to your success.

Qualifications

• Minimum 1-2 years of experience as a Community Association Manager preferred.
• Experience in maintaining relationships with Boards of Directors.

Responsibilities

• Manage day-to-day operations of assigned communities.
• Enforce community regulations and policies.
• Facilitate homeowner association meetings.
• Prepare annual budgets and financial statements.

Skills

Community Association Management

Customer Service

Relationship Building

Education

Associates Degree or equivalent experience

Job description

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Portfolio Community Manager – HOAMCO – Scottsdale, AZ

HOAMCO CULTURE

At HOAMCO, our team members are passionate about their work, bringing enthusiasm and dedication to every task. They excel independently and understand the importance of teamwork. We are committed to building people and communities by fostering open, honest relationships through transparent communication. Our dedication to exceptional customer service ensures we positively impact everyone we interact with.

FUNCTION & ROLE

Working under the general supervision of the Regional Director, the Portfolio HOA Community Manager is responsible for the day-to-day operations of the communities and physical properties under his/her supervision in accordance with an established company and Board policies and procedures. The Portfolio Community Manager will actively support respective community values, vision and philosophies, while demonstrating a style of leadership that allows Boards’ and residents’ needs to be met with a high level of satisfaction. The Portfolio Community Manager shall act as the liaison between HOAMCO and the assigned communities.

Qualifications

• Associates Degree or other equivalent experience.
• Minimum 1-2 years of experience as a Community Association Manager preferred, or other management experience.

Job Duties

• Acquire and maintain a full working knowledge of all applicable Federal, State and Local Regulations pertaining to common interest communities and of the governing documents of the Associations.
• Develop and maintain a professional relationship with the Board of Directors for each assigned Association.
• Facilitate long-term planning for the Associations and refine, as required.
• Facilitate and attend Homeowner Association meetings.
• In conjunction with the Compliance Administrator, oversee the enforcement of restrictions (CC&Rs) and regulations of the Associations and related facilities.
• Attend all appropriate HOAMCO training classes, meetings and seminars as requested.
• Assist the Board of Directors in preparing annual budgets.
• Review budgets and evaluate ways to improve service and/or cut expenses.
• Create and prepare Board of Directors Packets, Agendas, and Management reports.
• Answer electronic, paper, and telephone correspondence and respond to customer problem resolution issues in a professional and timely manner.
• Adhere to, review, and or approve the following items as specified by outlined procedures provided by the Association or HOAMCO, to include, but not limited to the following: budget variation, proposed expenditures, financial statements, filing systems, business correspondence, property maintenance, assessment collections, personnel requirements, employee time sheets, insurance, delinquent accounts, accident reports, etc.
• Facilitate upkeep of residential files and records, legal documents, property deeds, construction plans, members rosters, contracts, annual reports, meeting minutes, and all other relevant records.
• Personally, inspect exterior and common areas of each assigned community at least twice a month, and prepare written recommendations for physical repairs and or replacements as required by the Board of Directors.
• Review all contractual services and on-site work as needed including an annual review of all regular contractual services. Ensure that all procedures are being adhered to for vendors, contractors, service requests, and maintenance form logs, including furnishing HOAMCO with valid copies of worker’s compensation, liability insurance coverage, and executed written contract, if necessary, for any contractor prior to engaging in work for any property managed by HOAMCO.

Selected candidates are subject to a pre-hire drug screen and background check.

What We Offer

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!

Why Join HOAMCO

Since 1991, HOAMCO (Homeowners Association Management Company) has been a leader in community association management, currently managing over 600 communities across seven states—and we’re still growing! At HOAMCO, we value teamwork, integrity, and exceptional service. This is an exciting opportunity to be part of a company that makes a real impact in communities.