Portfolio Administrator

Greenkey Resources LLC; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Greenkey Resources LLC is seeking a Portfolio Administrator in New York, NY, to support investment operations within a leading financial services firm. The role involves accurate portfolio reconciliation, client reporting, and maintenance of books and records to support business objectives.

You will work with cross-functional teams, utilize portfolio accounting systems, and contribute to market-leading operational excellence in a hybrid work environment with strong client service focus.

Job description

Portfolio Administrator Overview

• The Portfolio Administrator role offers an exciting opportunity to contribute to investment operations within a leading financial services firm.


• Collaborate with cross-functional teams to ensure accurate portfolio reconciliation and client reporting processes.


• Utilize advanced portfolio accounting and reconciliation systems to maintain operational excellence and accuracy.


• Engage in a hybrid work environment that promotes flexibility and professional growth.


• Contribute to a dynamic team focused on delivering exceptional client service and operational support.


• Benefit from a culture that values diversity, inclusion, and continuous professional development.


• Play a vital role in supporting investment strategies through meticulous operational processes.


• Join a firm committed to fostering employee wellbeing and career advancement.

Portfolio Administrator Key Responsibilities & Duties

• Perform daily and monthly reconciliation of cash, transactions, holdings, and accrued income for multi-currency portfolios.


• Address discrepancies by communicating effectively with custodian banks and internal teams.


• Manage client reporting processes, ensuring timely and accurate delivery of scheduled and ad hoc reports.


• Maintain operations databases and compile trade blotters for internal and external audits.


• Support ad hoc projects to enhance operational efficiency and achieve department goals.


• Utilize automated reconciliation systems to streamline portfolio accounting processes.


• Collaborate with internal teams to address operational inquiries and support investment strategies.


• Contribute to maintaining accurate books and records to support business objectives.

Portfolio Administrator Job Requirements

• Bachelor’s degree in a relevant field or equivalent experience is required.


• 2-4 years of experience in investment management or financial operations preferred.


• Proficiency in Microsoft Office, particularly Excel, is essential.


• Familiarity with portfolio accounting systems such as InData is advantageous.


• Experience with automated reconciliation systems like Gresham IM for Control is preferred.


• Strong attention to detail and excellent reconciliation skills are required.


• Knowledge of fund accounting principles is beneficial.


• Demonstrated ability to communicate effectively and professionally across various formats.