Port Operations Coordinator - Ships & Compliance

Biehl; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Biehl in Pasadena, TX seeks an experienced Boarding Agent to manage vessel movements and ensure compliance with paperwork for incoming and outgoing ships. You will coordinate pilots, tugs, lines, and bunkering while communicating updates to principals and terminals. Proficiency with port procedures and agency systems is essential.

The role requires flexibility to work nights, weekends, and holidays and to be on call 24/7 for emergencies. Prior agency experience is preferred.

Qualifications

• High school diploma or GED required or preferred.
• Experience handling ships, tugs and accompanying paperwork preferred.
• Prior Agency experience is preferred for this role.
• Ability to perform basic math and understand port tariffs.

Responsibilities

• Coordinate vessel movements with pilots, tugs, lines, and bunkering.
• Generate necessary government forms.
• Operate the agency OS to perform duties.
• Communicate daily updates with principals and terminals.
• Process PDAs, approve invoices, and generate accounting sheets.
• Coordinate owner’s requirements: waste, stores, spares, ship repair, crew needs, and supply delivery.
• Prepare and sign Bills of Lading with Principal and Port Manager approval.
• Prepare and sign Statement of Facts.
• Perform other duties as assigned.

Skills

Organizational skills

Quick learner

Effective written and verbal comms

On-call nights/weekends/holidays

Agency OS familiarity

Numerical skills / port expenses

Vessel/cargo knowledge

Familiar with local port areas

Education

High school diploma or GED

Experience with ships/tugs and accompanying paperwork

Prior Agency experience

Tools

Agency OS

Job description

Biehl in Pasadena, TX seeks an experienced Boarding Agent to manage vessel movements and ensure compliance with paperwork for incoming and outgoing ships. You will coordinate pilots, tugs, lines, and bunkering while communicating updates to principals and terminals. Proficiency with port procedures and agency systems is essential.

The role requires flexibility to work nights, weekends, and holidays and to be on call 24/7 for emergencies. Prior agency experience is preferred.