Population Sciences Admin Lead: Grants & Budgeting

University of Hawaii System; Honolulu (HI); On-site; USD 62,000 - 75,000; Full time

Job summary

The University of Hawaii seeks an Administrative Officer for Population Sciences in the Pacific at the UH Cancer Center in Honolulu. You will oversee administrative operations, coordinate extramural grant proposals, manage time-sensitive reports, and liaise with vendors and HR to support recruitment and budgeting across program funds.

Applicants should have a business/finance background and strong organizational skills to handle multiple projects, procurement, and payroll processes while

Qualifications

• Bachelor degree in Business Administration, Management, Accounting, Finance or related field.
• Experience in office administration, finance and accounting functions.
• Ability to handle recruitment and HR coordination with vendors.
• Knowledge of federal and state HR and procurement policies.

Responsibilities

• Serve as administrative officer for Population Sciences in the Pacific program.
• Coordinate extramural grant proposals and federal electronic submissions.
• Monitor time-sensitive reports and reconcile financial information.
• Liaise with vendors on quotes, terms, conditions and pricing.
• Coordinate recruitment requests, interviews, visas and timesheet approvals.
• Prepare and monitor expenditure reports including UH/RCUH requisitions and AFPs.
• Maintain filing systems for grant documents and program records.
• Schedule meetings and communicate with team members.
• Track office supplies and reorder as needed.
• Resolve operational matters per policies and directives.
• Potentially supervise lower-rank staff or student workers.
• Support budget projections and faculty funding monitoring with Fiscal Office.
• Assist PIs with grant management, forecasts and internal/external funding.

Skills

Office administration

Finance & accounting

Recruitment support

Education

Bachelors in Business Administration, Management, Accounting, Finance

Tools

Word processing

Spreadsheet software

Job description

The University of Hawaii seeks an Administrative Officer for Population Sciences in the Pacific at the UH Cancer Center in Honolulu. You will oversee administrative operations, coordinate extramural grant proposals, manage time-sensitive reports, and liaise with vendors and HR to support recruitment and budgeting across program funds.

Applicants should have a business/finance background and strong organizational skills to handle multiple projects, procurement, and payroll processes while