Polygraph Program Administrative Specialist

Targeted Solutions, LLC; Washington (District of Columbia); On-site; USD 45,000 - 65,000; Full time

Job summary

Targeted Solutions, LLC is seeking an Investigative Assistant to provide administrative, database, and case-support services to the AFOSI Polygraph Program in the Washington, DC area. The role supports contract Polygraph Examiners, schedulers, and program managers to ensure accurate case tracking and timely report distribution while safeguarding sensitive examinee data.

Responsibilities include managing case files in AFOSI systems, updating DISS databases after QC, assembling report packages,

Qualifications

• High school diploma or equivalent required; associate's degree or relevant coursework preferred.
• Experience in administrative, records management, or investigative support roles, preferably within a federal, military, or law enforcement environment.
• Demonstrated experience with data entry and database management; familiarity with DISS or comparable DoD personnel security systems is highly desirable.
• Strong organizational skills with high attention to detail and accuracy in documentation.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Strong written and verbal communication skills to interface with Government personnel, examiners, and outside agencies.
• Ability to handle sensitive and classified/controlled information with discretion.
• Active DoD SECRET clearance at time of hire (or ability to obtain one).

Responsibilities

• Track and manage all Government-provided examinee names, case files, and examination records in AFOSI-approved tracking systems.
• Update DISS (Defense Information System for Security) or similar databases upon Quality Control (QC) approval of completed examinations.
• Coordinate with contract Polygraph Examiners to assist in assembling and validating complete examination report packages (charts, recordings, and report forms) prior to QC submission.
• Distribute completed AFOSI Polygraph reports to appropriate commands and requesting agencies in accordance with program procedures.
• Prepare and provide accurate invoices in accordance with individual Call Order terms.
• Assist in validating examination data supporting reciprocity agreements and prepare authentication letters for transmission to external agencies, as required.
• Maintain accurate, current records of examinee scheduling status, case dispositions, and documentation for retention in official AFOSI records.
• Support the Contractor Program Manager and Schedulers with day-to-day administrative functions across the assigned Zone(s).
• Safeguard all Personally Identifiable Information (PII) and Protected Health Information (PHI) encountered during casework in accordance with the Privacy Act and HIPAA.
• Participate in on-board orientation and required AFOSI Polygraph policy/procedure training.

Skills

Data entry

Admin support

Records management

MS Office

Education

High school diploma

Associate's degree or related coursework

Tools

DISS

CAC access

DoD systems

Job description

Targeted Solutions, LLC is seeking an Investigative Assistant to provide administrative, database, and case-support services to the AFOSI Polygraph Program in the Washington, DC area. The role supports contract Polygraph Examiners, schedulers, and program managers to ensure accurate case tracking and timely report distribution while safeguarding sensitive examinee data.

Responsibilities include managing case files in AFOSI systems, updating DISS databases after QC, assembling report packages,