Policy & Event Coordinator, Nashville (Hybrid)

Vanderbilt; Nashville (TN); Hybride; USD 42 000 - 54 000; Plein temps

Résumé du poste

Vanderbilt University in Nashville seeks a highly organized project and event coordinator to support the state relations team. You will manage logistics for webinars and in-person events, coordinate timelines, and act as on-site lead for meetings.

Responsibilities include vendor coordination, run-of-show development, coordinating panels, scheduling, and post-event surveys. Strong communication and MS Office proficiency required; experience with Zoom Webinar and HubSpot a plus.

Qualifications

• Experience managing logistics for multiple events (virtual and in-person).
• Strong project management and organizational skills with meticulous attention to detail.
• Ability to multi-task under tight deadlines and work independently or with teams.

Responsabilités

• Coordinate webinar and event planning, including timelines and materials.
• Provide virtual and on-site support, run of show for events, and on-site lead for in-person events.
• Coordinate panelists, tech rehearsals, attendees, printing, shipping as needed.
• Communicate with external partners, collect timelines, and manage site planning and logistics.
• Handle budget tracking, vendor coordination, and post-event surveys.

Connaissances

Event logistics

Project management

Communication skills

Multi-tasking under deadlines

Travel readiness

Formation

High school diploma or equivalent

5+ years administrative experience

Outils

Zoom Webinar

HubSpot

Microsoft Outlook

Microsoft Excel

Description du poste

Vanderbilt University in Nashville seeks a highly organized project and event coordinator to support the state relations team. You will manage logistics for webinars and in-person events, coordinate timelines, and act as on-site lead for meetings.

Responsibilities include vendor coordination, run-of-show development, coordinating panels, scheduling, and post-event surveys. Strong communication and MS Office proficiency required; experience with Zoom Webinar and HubSpot a plus.