Police Records Specialist

City-of-Jacksonville-Beac; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Jacksonville Beach seeks a Records Clerk to support the Police Records Division. The role focuses on data entry, records management, and public data requests in a fast-paced office.

Responsibilities include preparing reports, entering data, handling confidential information, and running basic queries. On-site position requiring strong time management and accuracy.

Qualifications

• High school diploma or equivalent; two years of data entry or records experience preferred.
• Knowledge of record keeping procedures and police forms is beneficial.
• Ability to learn and apply organizational policies and procedures.

Responsibilities

• Read, analyze, and prepare police records and reports.
• Enter data into computer records and maintain data accuracy.
• Process and forward citations to the court.
• Answer phones and assist the public.
• Maintain confidentiality of information.
• Create and run queries and reports in the computer system.
• Check and review police data for accuracy and completeness.

Skills

Data entry

Records management

Office support

Time management

Organizational skills

Confidentiality

Written and oral communication

Typing speed

Education

High school diploma or equivalent

Job description

Our employees uphold and promote the mission, vision, and core values of the City of Jacksonville Beach. To be successful, an individual must be able to perform the essential functions of the job and demonstrate a strong desire to be a part of our EPIC Team:

Empowerment Pride Integrity Communication Teamwork

Essential Functions

• Reads, analyzes, and prepares police records and reports.
• Prepares and maintains computer records systems and assists the public and other agencies by providing data.
• Enters police report data into computer records and tallies and files complaint, arrest, offense, incident, and crash reports.
• Processes and forwards citations to the appropriate court.
• Answers telephone, provides information, and assists the public.
• Performs criminal history research, compiles and updates records.
• Processes crash reports, answers questions and processes requests for information.
• Handles confidential information.
• Collects money for various services and issues receipts.
• Creates and runs queries and reports on the computer system.
• Checks and reviews a variety of police related data for accuracy and completeness.
• Enters data into a computer and prepares statistical data on crime.
• Checks and validates criminal record entries.
• Operates standard office, data entry, and other equipment.
• Assists in the preparation of periodic and special reports.
• Assists in training of new employees in the Records Division.
• Performs related tasks as required.

Education and Experience:

A high school diploma or equivalent. Two years of experience in data entry, records management, or general office work is preferred.

Knowledge, Skills and Abilities:

• General knowledge of record keeping procedures and practices.
• General knowledge of police forms, terminology, and records.
• General knowledge of departmental programs, policies, and procedures.
• Advanced time management and organizational skills.
• Ability to learn and retainrecord keeping procedures and practices.
• Ability to perform a considerable volume of detailed record work and maintain files.
• Ability to research and prepare reports.
• Ability to type and enter data accurately and at a reasonable rate of speed.
• Ability to operate general office and data entry equipment.
• Ability to express ideas effectively, both orally and in writing.
• Ability to follow written and oral directions.
• Ability to establish and maintain effective working relationships with associates, outside agencies, and the general public.

Physical Demands

The work is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Vocal Communication: Required for conveying detailed or importantinstructionstoothersaccurately,loudly, or quickly.
• Hearing: Required to perceive information at normal spoken word levels,and to receive detailed information through oral communicationsand/ortomakefinedistinctions insound.
• Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Work Environment

The worker is not subject to adverse environmental conditions.

Other Information

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.