Police Records & Data Specialist

Village of Mount Prospect; Mount Prospect (IL); On-site; USD 57,000 - 68,000; Full time

Benefits offered by this job

IMRF pension

Health benefits

Life insurance

Longevity pay

457 retirement plan

Job summary

The Village of Mount Prospect is seeking a qualified Records Specialist within the Police Department. This civilian position reports to the Records Supervisor and performs clerical duties including processing documents, coding reports, and assisting public and agencies.

Strong customer service, confidentiality and integrity are essential. Responsibilities include maintaining police records, LEADS data entry, responding to FOIA requests, and supporting the Records Division.

Qualifications

• High School Diploma or GED required.
• Minimum 1–2 years of office experience, including customer service.
• General knowledge of Police Department policies and LEADS certified preferred.
• Ability to obtain LEADS certification within six months of hire.

Responsibilities

• Provide excellent customer service to Police Department staff, other law enforcement agencies, and the public both in person, over the phone, and through electronic correspondence.
• Compile, enter, record and organize a wide variety of police records including tickets, reports, warrants, memos, letters, reports, complaints, booking information, restraining orders, citations and fingerprint results.
• Manage and distribute crime reports, traffic reports, citations, warnings or any other forms generated by Department to the appropriate personnel and agencies. Act as a liaison between the Police Department, State’s Attorney and the Circuit Clerk of Court office; maintain continuity between departments
• Maintains LEADS ensuring accurate data entry, storage, and access; maintain compliance of records management system with various federal and state requirements.
• Perform specialized tasks as assigned by the Records Supervisor or Administrative Commander, such as conducting criminal background checks, process and release reports in accordance with FOIA requirements, compile subpoena discovery for court dates, scan and verify traffic stop reports, and conduct generalized searches and inquiries.
• Familiarize self with all aspects of the Records Division. Be able to fill in during absence of other specialists.
• Perform such other tasks as assigned by the Records Supervisor or Administrative Commander.

Skills

Customer service

Communication

Confidentiality

Data entry

Education

High School Diploma or GED

Tools

LEADS system

Job description

The Village of Mount Prospect is seeking a qualified Records Specialist within the Police Department. This civilian position reports to the Records Supervisor and performs clerical duties including processing documents, coding reports, and assisting public and agencies.

Strong customer service, confidentiality and integrity are essential. Responsibilities include maintaining police records, LEADS data entry, responding to FOIA requests, and supporting the Records Division.