Police Records Clerk

City of Bell Gardens; Vinvale (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

The City of Bell Gardens Police Department is seeking a Police Records Clerk to perform data entry, report processing and public-facing clerical duties with strict adherence to laws and policies.

Responsibilities include handling reports, warrants and subpoenas requests, maintaining records, compiling statistics, and greeting visitors. Must have a high school diploma and typing proficiency; background check required.

Qualifications

• Requires high school diploma or equivalent.
• Two years of general clerical experience with data entry or public contact preferred.
• Typing proficiency of 40 wpm with certificate required.
• Experience in law enforcement environment is desirable.

Responsibilities

• Greet and assist the public; answer inquiries in person and by phone.
• Process police reports, warrants and subpoenas requests for information.
• Retrieve, process and disseminate reports and data per laws and policies.
• Enter data, file maintenance, and compile statistics for reports and charts.
• Operate computers and related equipment; maintain files and logs.

Skills

Data entry

Typing 40 wpm

Public contact

Office software

Calm under pressure

Education

High school diploma or equivalent

Tools

Word processing

Computer systems

Job description

The City of Bell Gardens Police Department (BGPD) is seeking a highly motivated and public service oriented individual for the position of Police Records Clerk.

Under direct supervision, the Police Records Clerk performs a varied and increasingly responsible law enforcement communication and clerical duties including data entry, typing, report processing, greet and assist the public; other duties as assigned.

Receives reports, complaints, and requests for service from the public and City departments both in person and by telephone, and process or dispatch to appropriate division or supervisor; retrieve, process and disseminate reports and information in accordance with all applicable laws, policies, and regulations; process police reports, warrants and subpoenas requests for information from authorized personnel regarding vehicle registration, driving records, warrant information and criminal history information, and provide pertinent data as allowed by law; contact appropriate agencies; operate a computer and other specialized equipment; perform matron duties: search female prisoner (female Police Records Clerk only) and aid in booking of subjects and compile data for reports and maintain files and logs. Compile checks and tabulate statistical data; create charts and tables; classify and distribute reports and information; retrieve files; order and inventory supplies; greet visitors and the general public.

Education & Experience

Graduation from high school or its equivalent and two years of general clerical or related experience involving data entry, computer use and public contact. Experience working in law enforcement agency is highly desirable.

Certification

Must type at a corrected speed of at least 40 wpm. All applicants must submit a CERTIFICATE OF TYPING PROFICIENCY with their application. Typing certificates must be a 5-minute timed typing certificate noting a net speed (after errors) of 40 wpm or more. This certificate must be dated no later than 6 months before the application due date and provided from an accredited school, agency, facility or institution that is deemed acceptable by the City's Human Resources Division. Click here to view the Typing Certificate Requirements.

Other requirements

Must successfully complete a background investigation.

Work Schedule

Full time position. Must be willing to work day, "swing", "graveyard" and rotating shifts, as well as holidays and weekends.

Knowledge, Skills, Abilities

Requires knowledge of office practices, procedures, computers and other commonly used office equipment, specialized computer systems, and specialized equipment, and to learn and interpret complex rules and procedures involved in maintaining police records and files; remain organized and work well under extreme pressure; to quickly and accurately relay information to law enforcement personnel in both routine and emergency situations; search female prisoners (female Police Records Clerk only) for weapons and contraband; familiar with common word processing programs, spell and use correct grammar; follow directions; and work cooperatively with others.

SELECTION AND EXAMINATION PROCESS

The most qualified applicants who most closely meet the City's needs will be invited to participate in the selection process. Those applicants who successfully complete the evaluation process will be further considered.

Initial appointment is contingent upon satisfactory completion of a City paid physical examination, drug screening, background check and verification of U.S. Citizenship or right to work in the United States.

NOTICES

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. This position is subject to and dependent on the continued availability of funds and the manpower needs of the City of Bell Gardens. Selected candidate will be designated as a "Disaster Services Worker" and will be required to submit to an Oath of Office.

CITY OF BELL GARDENS POLICE DEPARTMENT

We are committed to providing the highest level of service to the community, while working with the residents and our members, demonstrating professionalism, integrity and accountability. The Bell Gardens Police Department is comprised of the Communication Center, Gaming Unit, Parking Enforcement, Patrol Unit, Records Unit, and Traffic Unit.

EQUAL OPPORTUNITY EMPLOYER

The City of Bell Gardens is an Equal Opportunity Employer.

In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.