Police Clerk I

City of La Verne; La Verne (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

The City of La Verne is seeking a dedicated Police Clerk to support the Police Department and provide exceptional public service. The role requires accuracy in records management, confidentiality, and professional communication with the public and internal staff.

The ideal candidate will possess a high school diploma, strong typing skills, and the ability to work in a fast-paced environment while handling sensitive information with discretion.

Qualifications

• Knowledge of English usage, spelling, grammar, and punctuation.
• Familiarity with office methods, procedures, and equipment.
• Ability to perform detailed records work accurately and maintain confidentiality.

Responsibilities

• Receive, review, process, maintain, and distribute reports and other law enforcement documents.
• Process requests for records from the public and agencies and redact confidential information.
• Process subpoenas, discovery requests, and court filings; prepare documents for courts and prosecutors.
• Operate records management and office equipment; act as receptionist and provide city information.
• Type, proofread, and file a variety of documents; maintain statistical records and reports.

Skills

English usage

Office procedures

Confidentiality

Records handling

Education

High school diploma

Tools

Computerized records management

Job description

The City of La Verne is seeking a dedicated and service-oriented professional to join our Police department as a Police Clerk. This position offers an exciting opportunity to support Police Department operations while providing exceptional service to the public and contributing to the safety and well-being of the La Verne community.

RECRUITMENT PROCESS

Candidates selected to move forward in the recruitment process will be invited to participate in a written examination. The date and time of the written examination and subsequent interviews will be determined and communicated to selected candidates.

APPLICATION DEADLINE

Applications must be submitted by Monday, October 26, 2026, at 5:00 p.m.

IMPORTANT: Please make sure to submit a current typing certificate with your application. Applications submitted without the required typing certificate may not be considered.

EXAM

Thursday, November 5 , 2026

Candidates who are selected to move forward will be invited to participate in a Police Clerk examination. A minimum passing score of 70% is required to advance to the next step in the recruitment process.

INTERVIEWS

Tuesday, November 17, 2026.

The ideal candidate will demonstrate a strong commitment to public service, teamwork, professionalism, confidential and exceptional customer service. This individual will be dependable, detail-oriented, and able to thrive in a fast-paced environment while handling sensitive information with discretion.

THE IDEAL CANDIDATE WILL:

• Demonstrate strong knowledge of Police Department operations and procedures.
• Provide excellent customer service to the public and internal staff.
• Be highly organized, dependable, and detail oriented.
• Communicate effectively, both verbally and in writing.
• Exercise sound judgement and maintain confidentiality.
• Work independently while contributing positively to a team environment.
• Adapt to changing priorities and manage multiple assignments effectively.
• Demonstrate professionalism, integrity, and a commitment to the City of La Verne’s values.

As a Police Clerk within the Police Department, duties include providing clerical and administrative support in the following areas:

• Receive, review, process, maintain, and distribute crime, arrest and traffic collision reports, citations, warrants, restraining orders, vehicle and property records, and other law enforcement documents in accordance with established requirements.
• Process requests for records from the public, department personnel, courts, law enforcement agencies, and other authorized parties; determine appropriate dissemination and redact confidential or exempt information as required.
• Process subpoenas, discovery requests, court filings, and other legal documents; research and compile records and prepare required documentation for courts, prosecutors, and other agencies.
• Communicate and coordinate with department personnel, courts, prosecutors, law enforcement agencies, and other governmental agencies to verify information, and facilitate the processing and dissemination of records.
• Operate computerized records management, computer-aided dispatch, document management, law enforcement telecommunications, and other specialized systems and office equipment.

Take the next step in your career and continue making a difference in the La Verne Community!

Duties may include, but are not limited to, the following:

• Type and proofread a variety of documents, including reports, memos, forms, correspondence, and other materials from rough drafts, copies, or notes.
• Perform a wide variety of routine clerical work including filing and checking and recording information on records.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare simple statistical reports.
• Maintain and process a variety of forms to initiate changes in records.
• Operate standard office equipment.
• Act as receptionist; answer the telephone and assist the general public, giving information on department policies and procedures as required, and general City information.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Receive, sort and distribute incoming and outgoing correspondence.
• Issue, receive, type and process various applications, permits and other forms.
• May assist in performing searches of arrested person.
• General maintenance of office equipment.
• Perform related duties as assigned.

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Office methods, procedures, and equipment.

Ability to:

• Perform detailed records work accurately and efficiently.
• Perform record searches quickly and accurately.
• Operate standard office equipment and follow established procedures, rules, and policies.
• Understand and carry out oral and written directions.
• Type at a speed necessary for adequate job performance.
• Establish and maintain effective working relationships with others.
• Work various shifts as assigned.
• Maintain confidentiality.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be equivalent to completion of the twelfth grade, including or supplemented by specialized clerical courses.

Education: Graduation from high school or possession of an equivalent certificate.

Experience: Previous office or administrative experience involving a variety of clerical responsibilities is desirable. Relevant clerical coursework or training is also desirable.

Supplemental Information / Desirable Qualifications

• Have typing skills of 40 wpm at minimum. A typing certificate from a test within the last twelve months must be submitted along with the completed application. A self-administered typing test that is taken over the internet or any other self-administered test will not be accepted. Failure to submit the typing certificate will result in a incomplete application and disqualification from the recruitment process.

• Relieve Police Dispatcher for breaks and lunch and whenever required.
• May assist in performing searches of arrested person(s).
• General maintenance of office equipment.
• Perform related duties as assigned.

The City of La Verne strives to maintain a full range of efficient municipal services to preserve our hometown charm and quality of life while being responsive to the community's current and emerging needs. La Verne is a city of more than 30,000 residents and a well-balanced community with a good mix of residential, commercial, and industrial features. La Verne maintains a council-manager form of government. Residents in five districts elect their district council member to represent them and oversee a total annual budget of over $71 million. The five council members select a mayor amongst themselves. La Verne is a close-knit community that is home to many fine institutions and facilities which include the University of La Verne (founded in 1891), Brackett Field Airport, and public and private schools. As one of the more desirable communities in metropolitan Southern California, La Verne is a progressive city that has retained much of its small town charm. The City is interested in hiring an individual who exemplifies the values that make La Verne a safe, desirable, and engaged place to live.

Application Process

The City reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the position. Meeting the required minimum qualifications does not guarantee an applicant an invitation to the next step(s) in the selection process. Those candidates whose experience and training most closely match the City’s needs may be invited to participate in the selection process, which may include a combination of written exercise, panel interview, or other testing deemed appropriate. Prior to hire, successful candidates will also be required to undergo a medical examination (including drug screen), and credit and criminal reviews.

As required by state law, the City provides consideration for veterans who served during military actions. Eligible veterans should notify Personnel in writing at the time of application.

Under Federal law, employees must contribute 1.45% of their gross monthly earnings for Medicare coverage. The City will match the employee's contribution.

In compliance with the Americans with Disabilities Act (ADA), if special assistance to participate in this recruitment is needed, contact the Personnel Office.

The City recruits and hires without regard to race, color, religion, physical disability or condition, sexual orientation, gender, age, or national origin, except in those specific instances whereby a bona fide occupational qualification demands otherwise.

The City of La Verne hires only United States citizens or lawfully authorized aliens.

The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without further notice.