Police Records Administrative Coordinator

University Of Michigan; Ann Arbor (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

The University of Michigan's Division of Public Safety and Security seeks a Records Support role to help maintain found property and police records. You will review, redact, and manage records to ensure compliance with state law, university policy, and departmental procedures.

You will assist with disposition, background checks, and documenting records; this onsite position emphasizes accuracy, confidentiality, and cross-team collaboration within a public safety environment at UM.

Qualifications

• High school diploma or equivalent.
• Two years of administrative/records-related experience.
• Knowledge of data entry, filing systems, and public records management.
• Strong attention to detail and accuracy in records.
• Ability to handle sensitive information with discretion.
• Proficiency with computers and software including Microsoft Office and records management systems.

Responsibilities

• Receive, catalog, and maintain found property in compliance with retention schedules and DPSS policies.
• Review criminal and non-criminal reports, logs, and records for completeness and accuracy.
• Assist with processing, storage, and lawful disposition of found property.
• Perform record redaction to protect confidential information for requests.
• Process and track background checks and records requests from authorized entities.
• Assist in developing and updating departmental procedures for records and found property.
• Provide administrative support for entry, retrieval, and reporting of records.
• Maintain confidentiality and security of sensitive information per regulations.
• Provide coverage during the Police Records Manager's absence.

Skills

Data entry

Records management

Attention to detail

Discretion & confidentiality

Public records handling

Education

High school diploma or equivalent

Tools

Microsoft Office

Records management systems

Job description

The Division of Public Safety and Security (DPSS) leads all public safety functions within the university, including police, security, and emergency management, and offers an integrated approach to safety and security, operating 24 hours a day, seven days a week, 365 days a year. DPSS combines Ann Arbor, Dearborn, and Flint operations to provide students, visitors, faculty, and staff with a safe and secure environment. Through our partnerships across the university and local, state, and federal law enforcement agencies, we use a blended service model to meet the needs of our community and exceed expectations.

Job Summary

Reporting to the Police Records Manager, you will support the maintenance, organization, and disposition of all found property in accordance with Michigan law enforcement records retention requirements. This position assists in reviewing, managing, and redacting police records and reports to ensure compliance with state law, university policy, and departmental procedures. You play a key role in ensuring the accuracy, security, and accessibility of official police records for the Division of Public Safety and Security (DPSS).

Responsibilities*

• Receive, catalog, and maintain found property in compliance with Michigan law enforcement retention schedules and DPSS policies.
• Review criminal and non-criminal reports, department arrest logs, and other records for completeness, accuracy, and adherence to records standards.
• Assist with the processing, storage, and lawful disposition of found property as directed by the Police Records Manager.
• Perform record redaction to protect confidential and legally exempt information in response to public records requests, subpoenas, and Freedom of Information Act (FOIA) requests.
• Process and track background check and records requests from authorized entities.
• Assist in developing, implementing, and updating departmental procedures related to records and found property management.
• Provide administrative support to ensure timely and accurate entry, retrieval, and reporting of records information.
• Maintain confidentiality and security of sensitive information in accordance with federal, state, and university regulations.
• Provide coverage and support during the Record Manager's absence.

Required Qualifications*

• High school diploma or equivalent.
• Two years of experience in an administrative, clerical, or records-related position, preferably in a law enforcement or government setting.
• Working knowledge of data entry, filing systems, and public records management.
• Strong attention to detail and ability to maintain accuracy in record keeping and documentation.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Proficiency with computers and software applications, including Microsoft Office and records management systems.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Many choices for comprehensive health insurance including \"Other Qualified Adult\" coverage
• Generous time off including parental leave
• A Retirement plan that provides two-for-one matching contributions with immediate vesting
• Dental insurance, Life insurance, and Vision insurance
• Long-term disability coverage
• Tuition Support Program
• Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

This is an onsite position.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

All members of the Division of Public Safety and Security (DPSS) are considered Campus Security Authorities (CSAs) under The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. As such, you are required to report Clery reportable offenses that come to your attention. DPSS employees are required to complete Clery Compliance Training within the first 14 days of employment and annually thereafter.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled at any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.