Police Records & Admin Supervisor

City of Grand Junction; Grand Junction (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Grand Junction seeks a Supervising Clerk to oversee police records and clerical staff, ensuring accurate documentation and timely reporting. You will manage daily workflows, coordinate training, and support public information services.

The role requires leadership experience, a high school diploma, and the ability to pass a typing test and background checks. Positive teamwork and attention to detail are essential in this municipal role.

Qualifications

• Three years of clerical or police records experience with at least one year in lead or supervisory roles.
• High School Diploma plus specialized training in police records or related field.
• Ability to pass typing test and pre-employment background checks.

Responsibilities

• Plan, supervise and review the work of staff responsible for providing clerical police duties within the Police Department; approve vacation and holiday requests; review time cards for accuracy and signatures.
• Participate in the selection and evaluation of assigned staff; provide or coordinate staff training including writing procedures; work with employees to correct deficiencies; implement discipline procedures.
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing services; implement policies and procedures.
• Review with the recording of a wide variety of police records, reports and materials including memoranda, letters, reports, complaints, declarations, restraining orders, fingerprint cards, warrants, citations, and crime and traffic reports; ensure legal documents comply with established procedures; review clerical coding for accuracy and compliance.
• Participate in the preparation and administration of the records unit budget; submit budget recommendations; monitor expenditures.
• Operate a computer terminal and printer to type, enter, modify and retrieve a wide variety of police reports and records, memoranda, letters and other material; input and update statistical data.
• Prepare and provide crime surveys to Police Department staff as requested; maintain updated maps.
• Perform other duties as assigned.

Skills

Staff supervision

Clerical work

Police records management

Budget planning

Data entry

Education

High School Diploma

Tools

Microsoft Office

Job description

City of Grand Junction seeks a Supervising Clerk to oversee police records and clerical staff, ensuring accurate documentation and timely reporting. You will manage daily workflows, coordinate training, and support public information services.

The role requires leadership experience, a high school diploma, and the ability to pass a typing test and background checks. Positive teamwork and attention to detail are essential in this municipal role.