Police Fiscal Specialist

Town of Wake Forest, NC; Wake Forest (NC); On-site; USD 42,000 - 59,000; Full time

Benefits offered by this job

Medical Coverage

Dental Coverage

Vision Coverage

Life Insurance

Disability Insurance

Flexible Spending Accounts

Health Savings Accounts

Pension

Deferred Compensation 457 Plan

401(k)

Social Security

Credit Union

Employee Assistance Program

Job summary

The Town of Wake Forest in Wake Forest, NC seeks an administrative professional to handle budgetary, fiscal, and financial tasks for the Police Department. You will support budget planning, process invoices, and manage financial records under the Chief of Police.

You will assist with procurement, inventories, and records while ensuring accuracy and compliance. This position requires sound judgment and independent work within a structured team.

Qualifications

• Knowledge of government budgetary processes, fiscal planning and oversight.
• Knowledge of police records policies and procedures.
• Knowledge of office practices and procedures.
• Ability to use correct grammar, vocabulary, and spelling.
• Understanding of police work and financial needs of local government, in general.
• Ability to think and work independently.
• Ability to communicate effectively in person and by telephone.

Responsibilities

• Researches and writes grants.
• Processes P-card invoices.
• Reviewing and processing all department purchase orders.
• Assisting with budget planning and preparation.
• Processing, managing, filing, and maintaining all fiscal documentation for the police department.
• Managing confidential funds used in narcotics investigations, including audits.
• Reviewing department invoices for accuracy and auditing department bills for discrepancies.
• Reviewing department time sheets for accuracy.
• Assisting Records Clerk with ordering department supplies and equipment orders.
• Managing inventories for ordering.
• Maintaining and updating all financial files (filing, copying, faxing, scanning).
• Assisting Special Events and Off Duty Coordinator with financial needs.

Skills

Budget knowledge

Fiscal oversight

Office procedures

Independent work

Communication skills

Job description

Performs a variety of responsible administrative and para-professional duties involving budgetary, fiscal, and financial functions. An employee in this class performs a variety of administrative and para-professional work involving budgetary, fiscal, and financial functions. Work includes performing a variety of tasks related to helping relieve the Chief of Police of specific duties involving budgetary, fiscal, and financial functions as well as providing administrative support to police personnel when needed. Work requires a high degree of independence and decision making on the part of the employee. Precedent setting situations are referred directly to the Chief of Police for guidance and feedback. Guides may include a variety of written manuals and instructions, as well as oral instructions. Sound judgment is required in performing the tasks. Work is performed under the regular supervision of the Chief of Police.

Employee Values: Employees of the Town of Wake Forest are expected to uphold and exhibit the Town’s shared employee values of caring, commitment, character, and collaboration.

Essential Functions

Essential Duties and Tasks

• Researches and writes grants.
• Processes P-card invoices.
• Reviewing and processing all department purchase orders.
• Assisting with budget planning and preparation.
• Processing, managing, filing, and maintaining all fiscal documentation for the police department.
• Managing the department’s confidential funds used in narcotics investigations to include routine and unannounced audits of the funds.
• Reviewing department invoices for accuracy and auditing department bills for discrepancies.
• Reviewing department time sheets for accuracy.
• Assisting the Records Clerk with ordering department supplies and assisting the Support Services Division with equipment and vehicle orders.
• Managing inventories for ordering.
• Maintains and updates all financial files including but not limited to filing, copying, faxing, and scanning of documents, as required.
• Assisting the Special Events and Off Duty Coordinator with financial needs, as required.
• Maintains and updates all financial files including but not limited to filing, copying, faxing, and scanning of documents, as required.
• Assists in maintaining the annual budget which includes reviewing monthly budget records, preparing bills for payments, reporting and documenting all internal departmental costs, and processing purchase orders.
• Performs related duties as required.

Minimum Qualifications

Knowledge, Skills, and Abilities

• Considerable knowledge of government budgetary processes, fiscal planning and oversight, and developing and planning financial needs of a police department.
• Considerable knowledge of police records policies and procedures.
• Considerable knowledge of office practices and procedures.
• Considerable knowledge and ability to use correct grammar, vocabulary, and spelling.
• Considerable knowledge of police work and financial needs of local government, in general.
• Ability to think and work independently.
• Ability to communicate effectively in person and by telephone.
• Ability to gather and give basic information and instructions on departmental programs based on inquiries.
• Ability to be tactful and courteous.
• Ability to gather and compile materials from a variety of sources.
• Ability to operate any office machines required by the position such as word processor.
• Ability to enter data accurately and at a reasonable rate of speed.
• Ability to use judgment in organizing and establishing formats.
• Ability to record information and balance figures.
• Ability to compile information based on general instructions.
• Ability to arrange and place records, reports and files into a proper sequence.
• Ability to establish and maintain effective working relationships with the general public, supervisors, and employees.

Once an offer of employment has been extended, candidates will undergo a thorough background investigation, including NC State Bureau of Investigation fingerprinting.

The link below provides a summary of the major benefits provided to new full-time, regular employees with the Town of Wake Forest.

2025-26 TOWF Benefit Summary

Benefits

Details about benefits and costs for full-time employees is available under the Human Resources Department tab on the Town's website. The Town Provides:

• Medical Coverage
• Dental Coverage
• Optional Vision coverage
• Life Insurance
• Long-term and Short-term Disability Programs
• Flexible Spending Accounts (FSA)
• Health Savings Accounts
• Pension
• Deferred Compensation (457) Plan and 401(k)
• Social Security
• Credit Union
• Employee Assistance Program