Police Clerk

City of Springfield, Ohio; Springfield (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Springfield, Ohio, is seeking a responsible Clerk for police records and file maintenance. The position involves substantial computer data entry, record control, and front-counter customer service in a police records environment.

Typical duties include indexing and filing, fingerprinting, reporting, and assisting with background checks. A high school diploma and LEADS/NCIC certification within 6 months are required or employer-assisted.

Qualifications

• High school diploma or equivalent is required.
• Must possess and maintain a valid Ohio driver’s license.
• LEADS/NCIC certification within 6 months of appointment (employer assisted).

Responsibilities

• Sorts, files, and indexes arrest records and reports; controls and maintains records on file materials.
• Codes and enters charges into computer for arrests.
• Expunges hard copy and computer records per court order.
• Takes fingerprints for citizens requiring service.
• Assists customers requesting copies of reports or service information.
• Provides information to authorized persons and agencies related to background investigations and claims.
• Receives and distributes mail; performs front counter duties; provides general information to the public.
• Performs related duties as assigned.

Skills

Data entry

Typing 45 wpm

Customer service

Record management

Privacy & security

Education

High school diploma

Tools

LEADS/NCIC certification

Job description

Current position is 2nd Shift (4:00 pm to Midnight) *shift differential paid at the rate of ($0.75) per hour

This is specialized clerical work in the maintenance of police records and files and includes significant computer data entry responsibilities.

Work involves responsibility for the maintenance, distribution, and control of non-administrative law enforcement records and files. Work includes responsibility for the provision of general clerical support for division operations. Detailed instructions are received at the beginning of work and on subsequent new assignments; however, as experience is gained employees work with considerable independence within the framework of established policies and procedures. Work is performed under general supervision of a superior and is reviewed through conferences and reports for results obtained.

Any one position may not include all of the specific duties listed, nor do the examples cover all the duties that may be performed.

• Sorts, assembles, files, and indexes arrest records and offense, investigation, and accident reports; controls and maintains records on the use and movement of file materials. Checks records for previous arrests; types lists for court use.
• Codes and enters charges into computer for arrests.
• Expunges hard copy and computer records based on court order.
• Takes fingerprints for citizens requiring such service.
• Waits on customers that are requesting copies of reports or calls for service; logs in tickets and arrests.
• Provides information and documentation to authorized persons and agencies related to background investigations and insurance claims.
• Receives, opens, sorts, and distributes mail; performs front counter duties; provides general information to the public.
• Performs related work as assigned.

• Graduation from high school and experience in general clerical work; or any equivalent combination of training and experience that provides the following knowledge, skills, and abilities listed.
• Must possess and maintain a valid Ohio driver’s license and meet and maintain insurability under the City’s insurance plan.
• Must possess LEADS/NCIC certificationwithin 6 months of appointment (employer assisted).

• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of business English, spelling, and arithmetic.
• Ability to understand and follow oral and written instructions.
• Ability to learn assigned clerical tasks and to adhere to prescribed departmental procedures.
• Ability to distinguish confidential material and apply division standards for security and privacy.
• Ability to make routine arithmetical computations and tabulations accurately and with reasonable speed.
• Ability to type 45 words per minute.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Skill in the operation of computerized data entry equipment and other standard office equipment.