Police Chief’s Executive Assistant

Gfoat; Bryan (TX); On-site; USD 30,000 - 34,000; Full time

Job summary

The City of Bryan Police Department is seeking an Executive Assistant to provide confidential administrative and clerical support to the Police Chief and Assistant Chiefs. The role includes calendar management, correspondence, travel arrangements, and records control in a fast-paced municipal office.

Requirements include a High School Diploma or GED and at least 4 years of related office experience; preferred are higher education credentials and experience assisting executive staff.

Qualifications

• High School Diploma or GED, plus additional experience, training, and/or course work in business, public, or office administration.
• Must possess at least 4 years of directly related office experience performing administrative, clerical, financial, or similar office support responsibilities in a professional office environment.

Responsibilities

• Responds to inquiries from citizens, staff, and agencies; exercises discretion in routing inquiries.
• Composes and edits correspondence, reports, forms, minutes, flyers, and presentations; handles confidential information.
• Maintains calendars; schedules meetings and travel; processes travel expenses.
• Coordinates ceremonies and assists with department events.
• Prepares meeting minutes and supports meetings as needed.
• Manages personnel documents and records flow.
• Serves as initial point of contact for City departments and coordinates with IT/vendor for equipment.

Skills

Administrative support

Clerical duties

Records management

Education

High School Diploma or GED

Associate/Bachelor’s degree (preferred)

Tools

Laserfiche

Job description

The City of Bryan Police Department is seeking an Executive Assistant to provide confidential administrative and clerical support to the Police Chief and Assistant Chiefs. The role includes calendar management, correspondence, travel arrangements, and records control in a fast-paced municipal office.

Requirements include a High School Diploma or GED and at least 4 years of related office experience; preferred are higher education credentials and experience assisting executive staff.