PO & Logistics Operations Coordinator

Jobtailor; Elizabeth (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented logistics coordinator to manage purchase orders, cargo records, and related documentation for shipments in a timely and compliant manner. You will maintain production dates, manage packing lists and COAs, and coordinate with suppliers and the import clearance team to ensure smooth customs processing and on‑time delivery.

Strong analytical skills, proficiency with Excel, and excellent verbal and written communication are essential, with an associates degree

Qualifications

• Requires strong analytical skills and problem solving.
• Excellent verbal and written communication skills are essential.
• Proficient in Microsoft Office applications, especially Excel.
• Associates degree or equivalent experience is required.
• Demonstrated ability to learn and adapt to processes quickly.

Responsibilities

• Accurate entry, proofing and maintenance of all PO shipment confirmations before handoff to import clearance team.
• Receive, organize, and manage PO packing lists and COAs in shared folders.
• Ensure ISF information, packing lists and commercial invoices are provided on time (72 hours before shipment for foreign suppliers; 24 hours for domestic).
• Maintain production and best-before dates cargo and lot records.
• Monitor open POs/shipping instructions and escalate delays with supplier/buyer as needed.
• Coordinate with logistics on transportation-related challenges.
• Assist in review and approval of supplier invoices.
• Manage inventory exception reports (aging, expiring lots, holds) for buyers.
• Provide COAs and other supplier certificates to Sales/Customer Service as needed.
• Perform additional duties as assigned.

Skills

Analytical skills

Verbal & Written communication

Education

Associates degree/working toward degree or equivalent experience

Tools

Microsoft Excel

Job description

Jobtailor is seeking a detail‑oriented logistics coordinator to manage purchase orders, cargo records, and related documentation for shipments in a timely and compliant manner. You will maintain production dates, manage packing lists and COAs, and coordinate with suppliers and the import clearance team to ensure smooth customs processing and on‑time delivery.

Strong analytical skills, proficiency with Excel, and excellent verbal and written communication are essential, with an associates degree