PMO Project Coordinator/Executive Project Analyst

Trilogy Federal; United States; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, dental, vision plans

Paid time off and holidays

Tuition reimbursement

Monthly stipend for phone/internet

Job summary

Trilogy Federal is seeking a motivated PMO Project Coordinator / Executive Project Analyst to support program management on large-scale federal initiatives. You will coordinate project activities, manage executive reporting, track milestones, and support governance meetings, serving as the central coordination point across initiatives.

This full-time remote role offers potential on-site work in the DC area in the future.

Qualifications

• Bachelor's degree required.
• 8+ years of experience supporting federal projects or PMOs.
• Experience with Microsoft Office Suite (Excel, PowerPoint, Word, SharePoint).
• Excellent organizational skills and strong written and verbal communication.
• Experience supporting executive leadership and maintaining project documentation.

Responsibilities

• Support Project Management Team in daily project operations.
• Coordinate executive meetings, governance sessions, and working groups.
• Develop meeting agendas, capture decisions, document action items, and distribute meeting summaries.
• Track executive decisions through completion.
• Maintain integrated project schedules and milestone tracking.
• Monitor project status and escalate overdue items.
• Coordinate deliverable reviews and approvals.
• Prepare dashboards or other reports as needed.
• Update milestone reporting, dependencies, and executive action items.
• Develop PowerPoint briefings for senior leadership, as needed.
• Schedule stakeholder meetings across multiple organizations.
• Coordinate follow-up activities and track stakeholder responses.
• Draft and maintain project documentation.
• Support process mapping and SOP development, as needed.
• Track project risks and issues, monitor dependencies, maintain templates, and respond to ad hoc requests.

Skills

Organizational skills

Written communication

Verbal communication

Executive support

PMO coordination

Stakeholder coordination

Prioritization

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

SharePoint

Microsoft Teams

Planner

Job description

Trilogy Federal drives innovative solutions for complex business challenges across financial management, healthcare, and government industries. Our collaborative, client-first service approach, combined with our commitment to the rapid implementation of pragmatic solutions, has earned Trilogy an unparalleled reputation for delivering transformative results.

Trilogy Federal is looking for a motivated and independent PMO Project Coordinator / Executive Project Analyst with experience supporting program management on large-scale initiatives. This role provides operational and administrative support to Project Managers and senior leadership by coordinating project activities, maintaining executive reporting, tracking milestones and action items, supporting governance meetings, creating written communications, and ensuring project documentation remains current. This role serves as the central coordination point across multiple initiatives, enabling Project Managers to focus on strategic planning, stakeholder engagement, organizational transformation, and executive decision support.

We are seeking candidates for a full-time remote position, with potential opportunities for ad hoc onsite work in DC in the future (candidates local to the DC Metro Area strongly preferred). Please note this role is on a 6-month contract in which we are hopeful for an extension or additional work, but it may be only 6 months.

Executive Coordination

• Support Project Management Team in daily project operations.
• Coordinate executive meetings, governance sessions, and working groups.
• Develop meeting agendas, capture decisions, document action items, and distribute meeting summaries.
• Track executive decisions through completion.

Project Administration

• Maintain integrated project schedules and milestone tracking.
• Monitor project status and escalate overdue items.
• Coordinate deliverable reviews and approvals.

Reporting & Dashboard Management

• Prepare dashboards or other reports as needed.
• Update milestone reporting, dependencies, and executive action items.
• Develop PowerPoint briefings for senior leadership, as needed.

Stakeholder Coordination

• Schedule stakeholder meetings across multiple organizations.
• Coordinate follow-up activities.
• Track stakeholder responses and outstanding actions.
• Support communication activities associated with organizational changes.

Documentation

• Draft and maintain project documentation.
• Support process mapping and SOP development, as needed.

PMO Operations

• Track project risks and issues.
• Monitor dependencies.
• Maintain project templates.
• Support ad-hoc requests from Project Management Team and program leadership.

Minimum Requirements

• Bachelor's degree
• 8+ years relevant experience including supporting federal projects or PMOs
• Microsoft Office Suite Experience (Excel, PowerPoint, Word, SharePoint)
• Excellent organizational skills
• Strong written and verbal communication
• Experience supporting executive leadership
• Experience maintaining project documentation
• Ability to manage multiple priorities
• Public Trust eligibility

Preferred Qualifications

• PMP, CAPM, or PROSCI certification
• VA, VHA, or Federal experience
• Experience supporting organizational transformation
• Experience with Microsoft Teams, Planner, and Project Benefits (including but not limited to):

Benefits

• Health, dental, and vision plans
• Optional FSA
• Paid parental leave
• Safe Harbor 401(k) with employer contributions 100% vested from day 1
• Paid time off and 11 paid holidays
• No cost group term life/AD&D plan, and optional supplemental coverage
• Pet insurance
• Monthly phone and internet stipend
• Tuition and training reimbursement

Trilogy Federal is an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Originally posted on Himalayas