Secretary III

Bering Straits Native Corporation (BSNC); Hampton (VA); On-site; USD 32,000 - 45,000; Full time

Job summary

Global Management Services, LLC is seeking a Secretary III for its Hampton, VA location. The role involves handling onboarding/out-processing, maintaining personnel files, and organizing training and compliance documentation for contract staff.

Strong MS Office skills and confidentiality are essential. The candidate will support senior management with general administrative duties, maintain certification spreadsheets, and ensure accurate contract records.

Qualifications

• Education: High School Diploma or equivalent.
• 1–3 years administrative support experience.

Responsibilities

• On-boarding and out-processing of employees.
• Maintain on-site personnel files for contract staff.
• Create and maintain certification spreadsheets/databases.
• Prepare coversheets and training documents for compliance binders.
• Perform general administrative duties to support contract and senior management.
• Draft administrative materials and revise post orders.
• Maintain records for auditing and compliance.

Skills

Organizational skills

Written and verbal communication

Microsoft Office proficiency

Certification spreadsheets/databases

Interpersonal collaboration

Attention to detail

Confidentiality

Education

High School Diploma or equivalent

Tools

Deltek Time & Expense

NexGen IT

Microsoft Office

Job description

About Global Management Services, LLC

Global Management Services, LLC (GMS) was formed in 2011, is a Small Disadvantaged Business (SDB), and graduated from the Small Business Administration’s (SBA’s) 8(a) program; however, is still eligible for 8(a) opportunities on the new consolidated GSA Multiple Award Schedule (MAS). With all options, we remain on the Schedule until 2036 (8a status good to 7/10/2021).

About Global Management Services, LLC

Global Management Services, LLC (GMS) was formed in 2011, is a Small Disadvantaged Business (SDB), and graduated from the Small Business Administration’s (SBA’s) 8(a) program; however, is still eligible for 8(a) opportunities on the new consolidated GSA Multiple Award Schedule (MAS). With all options, we remain on the Schedule until 2036 (8a status good to 7/10/2021).

About this position: Secretary III Location – Hampton, VA

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Perform and track on-boarding and out-processing of employees.
• Update and maintain on-site personnel files for all employees who work under these contracts.
• Establish and/or maintain Excel spreadsheets for certifications, training, and personnel.
• Update and prepare coversheets and training documents for compliance binders.
• Perform general administrative duties to support the contract and senior management. This includes filing and organizing paperwork, copying, scanning, and posting paperwork.
• Draft and/or compile administrative support material, to include memos and the revision of post orders.
• Maintain records for auditing purposes and accurate documentation of work performed within contract requirements.
• Organize inventory and maintain current stock counts (keeping within weight restrictions).
• Ensure compliance with company policies and procedures, contract requirements and other applicable laws and regulations.

Required (Minimum Necessary) Qualifications

• Education Requirements: High School Diploma or nationally recognized equivalent
• Level of Experience Requirements: 1 to 3 years of administrative support experience
• Enter other qualifications required of this role in a bullet or numbered format.

Knowledge, Skills, Abilities, And Other Characteristics

• Strong organizational skills
• Strong written and verbal communication skills
• Extensive knowledge/skills utilizing Microsoft Office to include Outlook, Excel, Word, etc.
• Experience with maintaining comprehensive certification spreadsheets or databases.
• Ability to work well with all levels of internal management and staff, outside clients and vendors.
• Ability to monitor and follow up on outstanding items.
• Sensitivity to confidential matters is required.
• Great attention to details

Preferred

• Experience with Deltek Time & Expense or similar timekeeping software
• Experience with NexGen IT
• Ability to handle multiple tasks at once

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. The work described herein is primarily a modern office setting.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.