PLS QA Document Control Specialist

Pace Analytical Services, LLC; Oakdale (MN); On-site; USD 29,000 - 33,000; Full time

Job summary

Pace Life Sciences seeks a detail‑oriented Document Control Specialist in Oakdale, MN to support QA administrative tasks and cGMP compliance. The role emphasizes accurate record management, filing, and data entry while collaborating with QA teams.

Requirements include a High School Diploma/GED and at least one year of administrative document control experience, plus proficiency with Word and Excel. On-site, full-time position with competitive benefits.

Qualifications

• High School Diploma/GED and one year of administrative document control experience or equivalent.
• Excellent organizational and time management skills with attention to detail.
• Proficiency in Microsoft Word and Excel; familiarity with Office 365 apps.
• Experience in FDA regulated environments or cGMP knowledge is a plus.

Responsibilities

• Performs QA administrative and document control tasks with strong attention to detail.
• Provides excellent customer service and QA support to internal and external PLC customers.
• Maintains filing systems, scans/files records, and keeps folder inventory up to date.
• Prepares records for off-site archival and retrieval and updates QA databases.
• Gathers and annotates data for notebooks and supports remote and on-site QA teams.
• Contributes to department efficiency and maintains a cooperative workplace environment.

Skills

Administrative experience

Organizational skills

Time management

Interpersonal skills

Communication skills

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Outlook/Teams (Office 365)

Adobe Acrobat

MasterControl DMS

LIMS

Job description

Shift

Monday through Friday, 8:00 AM - 5:00 PM

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

This is an onsite, full-time, PLS Document Control Specialist position located in Oakdale, MN, Monday - Friday, from 8:00 a.m. - 5:00 p.m.

Compensation: $21.00 - $24.00 per hour

The salary for this position reflects a variety of factors. Compensation will be determined based on the candidate's geographic location, relevant experience, education, skills, and alignment with internal equity. Market conditions, budgetary considerations, and organizational compensation guidelines may also influence the final offer.

Make an Impact. Build a Career.

Pace Life Sciences delivers a comprehensive suite of contract CMC development, CTM manufacturing, regulatory compliance, consulting, and facility support services to the pharmaceutical, biopharmaceutical, and gene therapy industries. Operating across a network of CDMO sites, GMP analytical testing laboratories, and manufacturing support centers, we partner with clients to efficiently advance programs from early development through commercialization.

Our experienced industry experts and continued investment in state-of-the-art facilities reflect our commitment to quality, speed, and reliability. United by a shared purpose, we bring meaningful value to patients, healthcare professionals, and health businesses worldwide by delivering services that support a safer, healthier future.

SUMMARY

Responsible for performing and managing QA administrative and document control tasks while following current Good Manufacturing Practice (cGMP), under the supervision of experienced Quality Professionals.

ESSENTIAL FUNCTIONS

• Performs quality assurance and record management tasks with strong attention to detail
• Provides excellent customer service and QA support to all internal and external PLC customers
• Maintains various filing systems, including labeling of folders, scanning/filing records, maintaining folder inventory and filing system
• Scans and files technical and quality records and maintains records in a readily retrievable state
• Prepares and coordinates records for off-site archival and retrieval
• Maintains the QA report databases by entering and updating all relevant data within the related system
• Prepares and assembles logbooks for data entry and assigns tracking numbers for notebooks
• Provides administrative support to remote and on-site QA team members
• Contributes to the efficiency and effectiveness of the department's services to its customers by participating as an active member of a work team
• Promotes and supports the overall mission of Pace by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

High School Diploma/GED; AND one year of administrative experience, specifically with administrative document control; OR an equivalent combination of education, training, and experience.

Required Knowledge

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Flexibility to handle multiple tasks concurrently and in a timely manner
• Good interpersonal skills and ability to work both independently and in a team environment
• Ability to communicate effectively with both internal and external customers
• Adaptability to manage changing task assignments and priorities

Required Skills

Proficiency in Microsoft Word and Microsoft Excel.

Desirable Knowledge and Skills

• Proficiency in Microsoft Office 365, including Outlook and Teams
• Proficiency with Adobe Acrobat
• Experience with electronic document management systems (e.g., MasterControl DMS)
• Experience using laboratory information management system (LIMS)
• Experience working in an FDA regulated environment or familiarity with FDA cGMP regulations

PHYSICAL/MENTAL REQUIREMENTS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a lab and office setting, use standard office and lab equipment and stamina to sit for extended periods of time; exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull or move objects; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT

Work is performed in a lab and office setting. Work is subject chemicals, fumes, gasses, noxious odors and related items in a lab setting.

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits

When you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.