PLS Document Control Specialist

RXinsider LTD.; Oakdale (MN); On-site; USD 28,929 - 33,062; Full time

Benefits offered by this job

Competitive salaries

Medical

Dental vision

401K retirement savings plan

Life

Disability and voluntary benefits

Paid time off

HSA

Wellness program

Tuition reimbursement

Employee Assistance program

Parental leave

ID theft protection

Job summary

Pace® Life Sciences in Oakdale, MN is seeking a full-time PLS Document Control Specialist to oversee QA administrative and document control tasks under CGMP guidelines. The role focuses on filing, record retrieval, archival, and supervisor support on a Monday–Friday schedule, 8:00 a.m.

to 5:00 p.m. Responsibilities include maintaining filing systems, supporting QA professionals, and ensuring documents are readily retrievable.

Qualifications

• Bachelor's degree in Life Sciences or related field with admin experience.
• Experience managing administrative duties in QA or regulated environments.
• Proficient in Word and Excel; familiarity with LIMS and EDMS.
• Attention to detail, organization, and ability to handle multiple tasks.

Responsibilities

• Oversees QA administrative and document control tasks with detail orientation.
• Manages order filing systems, labeling, scanning, and inventory.
• Supports senior QA Professionals by providing accessible records.
• Oversees off-site archival and retrieval as requested.
• Maintains QA report databases and related systems; coordinates logbooks.
• Coordinates administrative support for remote and on-site QA members.
• Contributes to departmental efficiency and promotes Pace's mission.

Skills

Time management

Attention to detail

Communication skills

Interpersonal skills

Teamwork

Education

Bachelor's degree in Life Sciences or related field

3 years administrative experience (QA admin preferred)

Tools

Microsoft Word

Microsoft Excel

LIMS

Electronic document management systems

Adobe Acrobat

Job description

Shift

Monday through Friday, 8:00 AM - 5:00 PM

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

This is an onsite, full-time, PLS Document Control Specialist position located in Oakdale, MN, Monday - Friday, from 8:00 a.m. - 5:00 p.m.

Compensation: $21.00 - $24.00 per hour

Make an Impact. Build a Career.

Pace® Life Sciences delivers a comprehensive suite of contract CMC development, CTM manufacturing, regulatory compliance, consulting, and facility support services to the pharmaceutical, biopharmaceutical, and gene therapy industries. Operating across a network of CDMO sites, GMP analytical testing laboratories, and manufacturing support centers, we partner with clients to efficiently advance programs from early development through commercialization.

Our experienced industry experts and continued investment in state-of-the-art facilities reflect our commitment to quality, speed, and reliability. United by a shared purpose, we bring meaningful value to patients, healthcare professionals, and health businesses worldwide by delivering services that support a safer, healthier future.

Summary

Responsible for the oversight and initiation of QA administrative and document control tasks while following current Good Manufacturing Practice (cGMP) under the supervision of more senior Quality Professionals.

Essential Functions

This job description lists the major duties and requirements of the position and is not all-inclusive. Applicable essential functions may vary by site. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Oversees quality assurance and record management tasks with strong attention to detail.
• Supervises the management of various order filing systems, including labeling of folders, scanning/filing records, maintaining folder inventory and filing system.
• Supports senior Quality Professionals in accessing technical and quality records and oversees that records are in a readily retrievable state.
• Oversees and manages off-site archival and retrieval as requested by senior Quality Professionals.
• Provides direct support managing the QA report databases and related systems.
• Oversees and directs logbook assembling and assignments.
• Coordinates administrative support to remote and on-site QA team members.
• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education And Experience

Bachelor's degree in Life Sciences or a related field; AND three (3) years of administrative experience, specifically with management of administrative duties; OR an equivalent combination of education, training and experience.

Required Knowledge

Required Knowledge and Skills

• Ability to manage and direct requests from senior QA Professionals.
• Proficiency in Microsoft Word and Excel.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Flexibility to handle multiple tasks concurrently and in a timely fashion.
• Good interpersonal skills and ability to work both independently and in a team environment.
• Ability to communicate effectively with both internal and external customers.
• Adaptability to manage changing task assignments and priorities.

Required Skills

• Adobe Acrobat.
• Management of electronic document management systems.
• Proficiency with LIMS or other similar databases.
• Direct conformity with FDA laws and regulations, cGMP practices, or other regulated industries.

Physical/Mental Requirements

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a lab and office setting, use standard office and lab equipment and stamina to sit for extended periods of time; exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull or move objects; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT

Work is performed in a lab and office setting. Work is subject chemicals, fumes, gasses, noxious odors and related items in a lab setting.

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits

Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

• competitive salaries
• medical
• dental vision
• 401K retirement savings plan (100% vested immediately in the employer match)
• life
• disability and voluntary benefits
• paid time off for holiday
• sick and vacation days
• HSA
• wellness program
• flexible spending accounts
• tuition reimbursement
• Employee Assistance program
• parental leave
• optional legal coverage and ID theft

Equal Opportunity Employer

Pace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.