Plant Operations Secretary C

Applitrack; United States; On-site; USD 35,000 - 43,000; Full time

Job summary

Applitrack seeks a Plant Operations Secretary to support the department with efficient secretarial tasks and top-notch customer service. You will handle records, invoicing, scheduling, and reporting to keep daily operations running smoothly.

The role requires 3–5 years of clerical experience, strong organization, and proficiency with Word and Excel. A 12‑month full-time position with a starting wage of $18.65/hour is offered, with standard benefits and on-site responsibilities.

Qualifications

• High School diploma or equivalent required.
• 3–5 years of experience in secretarial/clerical roles.
• Experience with vendors and invoicing.
• Ability to maintain filing systems for hard copy and electronic records.
• Strong customer service and confidentiality.

Responsibilities

• Maintain spreadsheets and departmental files electronically and in hard copy.
• Process work orders, POs, invoicing (A/P and A/R), and related documents for daily operation.
• Assist with special projects and provide reports as requested.
• Assist with phone duties and scheduling calendars, meetings, and trainings.
• Other duties as assigned.

Skills

Communication

Customer service

Confidentiality

Organizational skills

Typing

Office equipment

Time management

Education

High School diploma

Tools

Word

Excel

MailMerge

Job description

• Position Type: Secretary / Clerical/ Department Secretary
• Date Available: ASAP

Bargaining Unit: DUSA Department/Location: Plant Operations

Calendar Days: 260 Reports To: Plant Operations Office Manager

JD Revision Date: 02/26/2024 Supervises: N/A

Position / Title:

Plant Operations Secretary C

Function / Position Summary

Performs as a secretarial team member, ensuring the operational efficiencies of the Department. Demonstrates a high level of customer service to all stakeholders, meeting all timelines as assigned, while providing a functional, efficient, streamlined, and mutually supportive work environment.

Job Duties / Responsibilities

• Maintains designated spreadsheets and all departmental files, both electronically and in hard copy.
• Processes work orders, PO's, Invoicing (A/P and A/R), and all other documents/forms required for the daily operation of the department.
• Assists with special projects as assigned.
• Provides reports as requested.
• Assists with phone duties as assigned.
• Assists with scheduling calendars, meetings, and trainings (office, supervisor, etc.) as requested.
• Other duties as assigned.

Education

• High School diploma or equivalent required.

Experience / Knowledge

• Three to five years of experience.
• Three to five years of experience working with vendors and invoicing.
• Must be able to use effective filing systems for both hard copy and electronic filing.

Physical Demands

• Must be able to lift boxes weighing up to 25 pounds using proper technique.
• Must be able to drive a vehicle from building to building when requested.

SECRETARIAL CLASSIFICATION CRITERIA

(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATIONA(Proficientlydemonstratesallcriteria listed)

• Abilitytocommunicateandinteractwithstaffandco-workersin a professional manner
• Demonstratespositivecustomerserviceskills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks Demonstrates organizationalskills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

CLASSIFICATIONB(Proficientlydemonstratesallcriteria listed, including classification A)

• Perform receptionduties
• Utilizeexcellentwrittenandverbalcommunicationskills (parents, staff and students)
• Responsiblefortrackingandbalancingbuilding/department expenditures (if applicable)
• Working knowledge of computer programs Word and Excel
• Willingnesstolearnandbecomeproficientinadvancedapplicationsandspecializedcomputerprograms(MailMerge, Student Information Systems, Business Portal, etc.)

CLASSIFICATIONC(Proficientlydemonstratesallcriteria listed, including classification A+B)

• Demonstratesappropriatedecisionmakinginsupportoforin absence of director or supervising administrator
• Knowledgeandabilitytoperformnecessarytaskstoensurethesmooth operation of the district level department/building
• Proficient in specialized computer programs and applications
• Responsibleforcreatingandinitiatingwrittenandverbal communication(communityanddistrictofficials/representatives)
• Responsibleformaintainingdirectororsupervisingadministrator calendar/schedule (if applicable)
• Responsibleforofficemanagement,environment,staff, finances (banking and financial software)
• Ultimately responsible for coordination, organization,facilitation of district level department/building

Terms of Employment

• 12-month position.
• Salary and benefits as established by the Board of Education.
• The starting rate for this role is $18.65/hr.