Plant Operations Administrative Coordinator

Henkel; Kentucky; On-site; USD 60,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

Paid time off

401k matching

Parental leave

Tuition reimbursement

Career growth opportunities

Job summary

Henkel is seeking an Administrative Coordinator to support daily plant operations in Warren, KY. You will work independently and with the team to manage meetings, office tasks, and key records in a fast-paced environment.

The role requires strong MS Office skills (Outlook, Excel, PowerPoint) and a detail-oriented approach. You will handle invoices, safety records, vendor coordination, and front-d desk responsibilities with professionalism.

Qualifications

• Associates degree in Office Administration or equivalent experience in a business-related field.
• Detailed oriented, good organizational skills and time management.
• Strong leadership and communication skills.
• Solid foundation working with required office software and equipment.
• Highly proficient in the use of Microsoft Office, (Word, Excel, Power Point, and Microsoft Office).
• Able to handle sensitive and confidential information appropriately.
• Able to handle multiple priorities from multiple sources.
• Able to work with minimal supervision.
• Must have exceptional interpersonal skills.

Responsibilities

• Help to manage/set up site wide meetings and luncheons.
• Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc.
• Applicant must be highly skilled in Microsoft Outlook, formulas, pivot tables and presentations.
• Process 5S records for the site including tracking of audits and performance
• Support contractor orientation retention of associated records and safety training. Maintain key card systems, submit monthly reports (SHE hours, headcount, waste, etc.)
• Actively participate in Safety team, wear appropriate PPE (When required – Hardhat, safety glasses, steal-toe shoes), and follow all safety rules.
• Process invoices, support goods receipts for non-inventory items and assist in contractor/vendor management.
• Support record keeping requirements related to asset inventory among other engineering records.
• Ensure visitors and incident management supplies are accounted for during emergencies.
• Manage the front reception area and act as the first point of contact for employees, contractors, vendors and visitors.
• Maintain office supplies and order inventory as needed.
• Maintain key inventory, weekly manpower sheet and Warren telephone directory.
• Additional responsibilities assigned as needed.

Skills

Leadership

Communication

Organization

Time management

Microsoft Outlook

Pivot tables

Excel

PowerPoint

Education

Associates degree in Office Administration

Tools

Microsoft Outlook

Pivot tables

Excel

PowerPoint

Job description

Henkel is seeking an Administrative Coordinator to support daily plant operations in Warren, KY. You will work independently and with the team to manage meetings, office tasks, and key records in a fast-paced environment.

The role requires strong MS Office skills (Outlook, Excel, PowerPoint) and a detail-oriented approach. You will handle invoices, safety records, vendor coordination, and front-d desk responsibilities with professionalism.