Plant Human Resources Specialist - Decatur, IL

ADM; Decatur (IL); On-site; USD 46,000 - 85,000; Full time

Benefits offered by this job

Physical wellness (medical/dental/vis/

On-site wellness center access

401(k) with matching

Life insurance

Disability

Tuition assistance

Job summary

ADM is seeking a Plant Human Resources Specialist for its Decatur, IL facility. This on-site role delivers administrative HR support, onboarding, employee records maintenance, HRIS transactions, attendance and leave administration, benefits, and reporting while upholding confidentiality.

You will partner with the HR Manager and plant leaders to handle recruiting coordination, data audits, and HR process improvements, with a focus on accuracy and customer service.

Qualifications

• Strong organizational and administrative skills required.
• Excellent interpersonal, written and verbal communication.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with HRIS and benefits administration is preferred.
• Able to manage multiple priorities and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to HR and assist with routine processes.
• Maintain confidential employee records and HR documentation.
• Process HRIS changes including transfers, promotions, and terminations.
• Assist with HR data audits and accuracy of HR information.
• Coordinate recruiting activities and interview scheduling with Talent Acquisition COE.
• Oversee onboarding activities, required documents, and system access.
• Maintain onboarding/offboarding documentation and follow up on items.
• Track attendance and HR-related metrics and support leave processes.
• Assist with FMLA, leaves of absence, accommodations, and documentation.
• Support benefits enrollment and routine questions.
• Prepare HR reports and correspondence.
• Maintain seniority lists and union-related records when applicable.
• Support payroll-related HR transactions and research discrepancies.
• Assist with audits, compliance, and record retention.
• Provide HR information and escalate complex queries to HR Manager.
• Support employee recognition, engagement activities, and HR communications.
• Contribute to HR projects and process improvements.

Skills

Organizational skills

Administrative skills

Customer service

Communication

Confidentiality

Education

High school diploma or equivalent

AS/AAS in Business or HR

BA/BS in Business or HR (preferred)

Tools

Microsoft Office

Job description

Plant Human Resources Specialist - Decatur, IL

Decatur

IL - Illinois

Human Resources

Job Description

Plant Human Resources Specialist - Decatur, IL

This is a full time, non-exempt position 100% on-site

Summary:

The HR Specialist will report to and partner with the HR Manager, Decatur, IL location. This position will provide administrative and transactional HR support for colleagues and leaders within the Corn plant. The HR Specialist will support recruiting, onboarding, employee records, HRIS transactions, attendance and leave administration, benefits, reporting, and other HR processes while maintaining confidentiality and providing excellent customer service.

What We’re Looking For:

• An individual who is highly organized, detail-oriented, and able to manage multiple HR administrative processes while meeting deadlines.
• An individual who demonstrates strong customer service, communication, confidentiality, and follow-through when supporting colleagues and leaders.

Position Responsibilities:

• Provide day-to-day administrative support to the Human Resources department and assist with routine HR processes.
• Maintain accurate and confidential employee personnel files, HR records, and documentation.
• Process routine employee changes in the HRIS, including transfers, promotions, job changes, status changes, and terminations.
• Assist with employee data audits and ensure HR information is accurate and current.
• Assist with recruitment by working with Talent Acquisition COE and plant colleagues, including scheduling interviews, communicating with candidates, and following up on pre-employment requirements.
• Coordinate new colleague onboarding activities, including required documentation, I-9 completion, orientation, system access, badges, and onboarding checklists.
• Maintain onboarding and offboarding documentation and follow up on outstanding items.
• Maintain attendance and other HR-related trackers and provide administrative support for leave and return-to-work processes.
• Assist with FMLA, leave of absence, accommodations, and other absence-related documentation under the direction of the HR team.
• Assist with benefits enrollment, employee status changes, and routine benefits questions.
• Prepare HR forms, letters, reports, spreadsheets, and other documentation.
• Prepare routine HR reports, including headcount, turnover, staffing, attendance, and other HR metrics.
• Maintain seniority lists, position bidding documentation, and other HR records required in a union environment.
• Provide administrative support for grievance and labor relations activities as directed by the HR Manager.
• Assist with payroll-related HR transactions and research routine payroll or benefit discrepancies.
• Support HR audits, compliance requirements, and record retention processes.
• Serve as a resource for routine HR administrative questions and elevate complex employee relations, policy, or contract matters to the HR Manager or appropriate HR team member.
• Assist with colleague recognition, engagement activities, HR communications, and department events.
• Support HR projects, process improvements, and other initiatives as assigned.

Position Requirements:

• Strong organizational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent interpersonal, written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service skills and ability to work effectively with colleagues and leaders at all levels.
• Able to work independently, take initiative, and follow through on assignments.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required.
• AS/AAS in Business, Human Resources, or related field is preferred.
• BA/BS in Business, Human Resources, or related field is preferred.
• 1-3 years of administrative, Human Resources, payroll, recruiting, or related experience preferred.
• Experience with an HRIS preferred.
• Manufacturing or union environment experience preferred.

Physical Requirements:

• Must be able to access and navigate each department at the organization's facilities.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

ADM requires the successful completion of a background check.

REF:113919BR

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an at-will position and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

$45,700.00 - $85,000.00

Benefits and Perks

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers' compensation, legal assistance, identity theft protection.
• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.