Plant HR & Administration Coordinator

Trivium Packaging; Town of Conklin (NY); On-site; USD 46,000 - 58,000; Full time

Job summary

Trivium Packaging is seeking a Plant Administrator to support payroll, HR, safety, recruiting, and office operations at the Conklin plant. The role will coordinate with the Plant Manager and HR to ensure accurate timekeeping, benefits administration, and policy compliance.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Qualifications

• H.S. Diploma or GED; office assistant certification preferred.
• Minimum of 3 years office related experience.
• Payroll administration experience preferred.
• Excellent verbal and written communication skills.

Responsibilities

• Administration of weekly payroll processing for hourly staff including timekeeping and reporting.
• Assist HR with benefits, workers’ compensation, and unemployment claims; month end reporting.
• Maintain employee personnel files and documentation for hires, promotions, and terminations.
• Handle payroll/HRIS discrepancies and assist with recruiting activities.
• Support safety programs, OSHA reporting, incident investigations, and safety training.

Skills

Payroll administration

HRIS

Recruiting

Microsoft Office

Communication

Organizational skills

Time management

Safety compliance

BRC Food Safety

GMP/HACCP

Education

High School Diploma or GED

Tools

HRIS software

Microsoft Office

Job description

Under the direction of the Human Resource Manager and/or Plant Manager, the Plant Administrator provides assistance and support to all plant personnel and may carry out responsibilities in some or all the following: payroll, plant statistical reporting and monitoring, safety, compliance programs, benefits administration, recruiting, office services, events planning, and employee communications.

Key Responsibilities:

• Administration of all aspects of weekly payroll processing for hourly team including time and attendance, troubleshooting, reporting, and maintaining timekeeping system.
• Assists HR Personnel with benefits, worker’s compensation, and unemployment claims, as well as month end reporting requirements.
• Oversees updates and maintenance of all employees’ personnel folders, electronic information and supporting documentation, including the addition of new hires, promotions, transfers, and terminations.
• Resolves employee payroll and HRIS databases discrepancies
• Assist with recruiting including attendance at job fairs, screening of candidates, setting up interviews, and coordinating onsite.
• Special company-wide projects and as assigned to meet the vision of continuous improvement and create consistent procedures throughout company.
• Assist with administration of all plant safety requirements including OSHA reporting, incident investigation and tracking, training, Safety Committee, Worker’s Compensation, and all other safety related administration as assigned.
• Organizes and conducts safety orientation for new hires.
• Maintains employee communication boards including posting of internal and external communications.
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Prepare and set up for new employee orientations.
• Compile and prepare reports and documents pertaining to personnel activities.
• Manage projects and/or contributes to committee or teamwork.
• Support the various initiatives of quality, continuous improvement, sustainability, wellness, and organizational health.
• Provides administrative support to the Plant Manager and other plant personnel as needed.
• Shall be competent and shall have appropriate education, training, skills and experience. They shall be fully conversant in BRC Food Safety Policy, GMP’s, HACCP Principle and BRC Food Safety Standard and Application.
• Other responsibilities as assigned.

Requirements:

• H.S. Diploma or GED. Certification or degree from an office assistant program preferred.
• Minimum of 3 years office related experience
• Payroll administration experience preferred
• Exercises good judgment with the ability to independently plan and accomplish goals including overlapping deadlines.
• Able to self-manage and self-direct when required.
• Excellent verbal and written communication skills.
• Able to handle and protect confidential business and personnel information.
• Proficient with Microsoft products
• Knowledge of HRIS and payroll software to assure accurate record-keeping, reporting, and administrative compliance consistent with regulatory and internal practices. Ability to utilize available data for assessment of current state on progress of key initiatives.
• Strong organizational skills and ability to effectively handle multiple priorities and deadlines.
• Ability to work cooperatively with all levels of the organization.
• Time Management – managing one’s own time and the time of others
• Service Orientation – actively looking for ways to help people
• Planning – an ability to think ahead and prepare action plans to achieve results
• Critical Thinking – using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

The expected base salary range for this position is: $46,300.00 - $57,900.00 gross per year. Actual compensation at the time of offer is unique to each candidate and based on a variety of factors such as experience, qualifications, work location, and other business factors.

BRINGING YOUR TRUE SELF TO WORK

To reach our goals, we know we need colleagues at all levels who are truly diverse in every way. That’s why we are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. Our customers come from a wide range of backgrounds, and so do our people and It’s business critical for us to ensure all our people have what they need to perform at their best and can be their true selves at work.