Plant-Based Ops & Exec Coordinator

Jobtailor; Tukwila (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor in Tukwila, WA is seeking an organized Executive Assistant/Office Manager to support the CEO and team. You will manage the company calendar, coordinate travel for conferences, draft emails and SOPs, and handle confidentiality agreements using Adobe Sign.

You will maintain databases, assist with HR and finance tasks, monitor schedules, and help with CRM updates and marketing collateral. 2+ years of experience and strong G-Suite skills are required in a fast-paced startup.

Qualifications

• 2+ years experience as an executive assistant, office manager, or similar role.
• Proficiency in all standard G-Suite applications.
• Highly organized and independent approach to follow-up tasks.
• Ability to prioritize projects and strong problem solving skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the company calendar and schedule meetings.
• Coordinate logistics and travel arrangements for conferences and speaking engagements.
• Draft emails, SOPs, and other correspondence.
• Create and track confidentiality agreements and other documents using Adobe Sign.
• Assist the Controller with collections, data entry, and related financial tasks.
• Maintain databases, documents, certifications, and related records.

Skills

Executive Assistant Experience

G-Suite Proficiency

Logistics Coordination

Confidentiality Management

Attention to Detail

Tools

Adobe Sign

CRM Software

Database Management

Job description

Jobtailor in Tukwila, WA is seeking an organized Executive Assistant/Office Manager to support the CEO and team. You will manage the company calendar, coordinate travel for conferences, draft emails and SOPs, and handle confidentiality agreements using Adobe Sign.

You will maintain databases, assist with HR and finance tasks, monitor schedules, and help with CRM updates and marketing collateral. 2+ years of experience and strong G-Suite skills are required in a fast-paced startup.