Plant Administrator and HR Coordinator

Corning Inc.; Kennebunk (ME); On-site; USD 63,000 - 86,000; Full time

Benefits offered by this job

Company bonuses

Pension

401(k) matching

Healthcare benefits

Paid time off

Employee Assistance Program

Disability insurance

Job summary

Corning is seeking an Administrative Coordinator for the Kennebunk, Maine Plant. You will provide welcoming, frontline support to employees, visitors, and customers, and coordinate with plant leadership and HR.

The role emphasizes confidential records, onboarding, scheduling, event support, and process improvement, requiring 2+ years of relevant experience, attention to detail, and strong Microsoft Office skills.

Qualifications

• Associate’s Degree with 2+ years of relevant work experience.
• Must have strong attention to detail.
• Requires ability to troubleshoot and problem solve using available resources.
• Able to handle sensitive information in a confidential manner.
• Ability to quickly prioritize and re-prioritize work streams.
• Able to initiate and manage multiple tasks and projects as necessary.
• Ability to work across all levels of the organization.
• Strong analytical/report creating skills (e.g. the ability to query, run reports, sort data and analyze results)
• Demonstrated process development for repeatable results and sustained improvement.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Must have strong customer service skills and carry themselves with a high level of professionalism.
• Must be proactive and self-motivated, but also comfortable to work as part of the team.

Responsibilities

• Provide administrative and executive support to plant leadership, employees, visitors, and customers.
• Maintain confidential personnel records, HR files, employee data, and HR-related transactions.
• Process new hires, terminations, position changes, job requisitions, I-9s, and onboarding documentation accurately and on time.
• Support Day 1 orientation, employee communications, intern activities, recognition programs, and a positive employee experience.
• Track leave of absence activity, employee schedule changes, payroll approvals, ATA management, and HR reporting requirements.
• Coordinate plant meetings, communication sessions, audits, reviews, special events, and employee/community activities.
• Manage calendars, meeting logistics, presentations, catering, room set-up, and visitor support.
• Maintain office procedures, communications, bulletins, filing, document control, purchasing, expenses, and budget-related support.
• Participate in plant teams, employee engagement initiatives, and local community volunteer events.
• Work independently and collaboratively while exercising sound judgment, maintaining confidentiality, and meeting performance objectives.

Skills

Attention to detail

Problem solving

Multitasking

Customer service

MS Office

Data analysis

Process improvement

Cross-functional collaboration

Education

Associate’s Degree

Tools

Microsoft Office

Job description

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The company built on breakthroughs.
Join us.

Corning is one of the world’s leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what’s possible.

How do we do this? With our people. They break through limitations and expectations– not once in a career, but every day. They help move our company,and the world, forward.

At Corning, there are endless possibilities for making an impact. You can help connect the unconnected, drive the future of automobiles, transform at-home entertainment, and ensure the delivery of lifesaving medicines. And so much more.

Come break through with us.

As a leading developer, manufacturer, and global supplier of scientific laboratory products for 100 years, Corning’s Life Sciences segment collaborates with researchers seeking new approaches to increase efficiencies, reduce costs and compress timelines in the drug discovery process. Using unique expertise in the fields of materials science, surface science, optics, biochemistry and biology, the segment provides innovative solutions that improve productivity and enable breakthrough discoveries.

Role Purpose

This position is responsible for providing administrative coordination and support to the Kennebunk, Maine Plant which includes Plant Manager, as well as operations and functional departments, and the HR department. Front facing role that serves as the initial contact to provide welcoming, helpful assistance to employees, visitors, and customers both in person and on the phone.

Key Responsibilities

• Provide administrative and executive support to plant leadership, employees, visitors, and customers.


• Maintain confidential personnel records, HR files, employee data, and HR-related transactions.


• Process new hires, terminations, position changes, job requisitions, I-9s, and onboarding documentation accurately and on time.


• Support Day 1 orientation, employee communications, intern activities, recognition programs, and a positive employee experience.


• Track leave of absence activity, employee schedule changes, payroll approvals, ATA management, and HR reporting requirements.


• Coordinate plant meetings, communication sessions, audits, reviews, special events, and employee/community activities.


• Manage calendars, meeting logistics, presentations, catering, room set-up, and visitor support.


• Maintain office procedures, communications, bulletins, filing, document control, purchasing, expenses, and budget-related support.


• Participate in plant teams, employee engagement initiatives, and local community volunteer events.


• Work independently and collaboratively while exercising sound judgment, maintaining confidentiality, and meeting performance objectives.

Experiences/Education - Required

• Associate’s Degree with 2+ years of relevant work experience


• Must have strong attention to detail.


• Requires ability to troubleshoot and problem solve using available resources.


• Able to handle sensitive information in a confidential manner.


• Ability to quickly prioritize and re-prioritize work streams.


• Able to initiate and manage multiple tasks and projects as necessary.


• Ability to work across all levels of the organization.


• Strong analytical/report creating skills (e.g. the ability to query, run reports, sort data and analyze results)


• Demonstrated process development for repeatable results and sustained improvement.


• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)


• Must have strong customer service skills and carry themselves with a high level of professionalism.


• Must be proactive and self-motivated, but also comfortable to work as part of the team.

This position does not support immigration sponsorship.

The range for this position is$62,786.00-$86,332.00 assuming full time status. Starting pay for the successful applicant is dependent on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.

A job that shapes a life.

Corning offers you the total package.

Your well-being is our priority. Our compensation and benefits package supports your health and wellness, financial aspirations, and career from day one.

• Company-wide bonuses and long-term incentives align with key business results and ensure you are rewarded when the company performs well. When Corning wins, we all win.


• As part of our commitment to your financial well-being, we provide a 100% company-paid pension benefit with fixed contributions that grow throughout your career. Combined with matching contributions to your 401(k) savings plan, Corning’s total contributions to your retirement accounts can reach between 7% and 12% of your pay, depending on your age and years of service.


• Our health and well-being benefits include medical, dental, vision, paid parental leave, family building support, fitness, company-paid life insurance, disability, disease management programs, paid time off, and an Employee Assistance Program (EAP) to support you and your family.


• Getting paid for our work is important, but feeling appreciated and recognized for those contributions motivates us much more. That’s why Corning offers a recognition program to celebrate successes and reward colleagues who make exceptional contributions.

Your well-being is our priority. Our compensation and benefits package supports your health and wellness, financial aspirations, and career from day one.

• Company-wide bonuses and long-term incentives align with key business results and ensure you are rewarded when the company performs well. When Corning wins, we all win.


• As part of our commitment to your financial well-being, Corning provides company matching contributions to your 401(k) savings plan of up to 4% of pay when you contribute at least 6% of pay.


• Our health and well-being benefits include medical, dental, vision, paid parental leave, family building support, fitness, company-paid life insurance, disability, disease management programs, paid time off, and an Employee Assistance Program (EAP) to support you and your family.

We prohibit discrimination on the basis ofrace, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

Corning is committed to providing equal employment opportunities and considers requests for reasonable accommodations in accordance with applicable laws. Individuals with disabilities or sincerely held religious beliefs may request reasonable accommodations to participate in the application or interview process, perform essential job functions, or access other benefits and privileges of employment. To submit a request for reasonable accommodation related to disability or religion, please contact us at [e-mail] .