Plant Administrative Coordinator

Cabot Corporation; Haverhill (MA); On-site; USD 32,000 - 44,000; Full time

Job summary

Cabot Corporation in the United States seeks an experienced administrative professional to provide full‑range support to a function or individuals. You will handle data entry, filing, document formatting, and ordering of office and lab supplies.

You will coordinate facility services, schedule meetings, and assist with COAs, batch documentation, and production data via ERP and winlims/JDE. Strong English communication and organizational skills are essential.

Qualifications

• Secondary education required; post-secondary training (certificate program) preferred.
• 2–4 years administrative experience preferred.
• Strong knowledge of office policies and procedures.
• Ability to operate office equipment and software packages.

Responsibilities

• Provide full range of administrative support to individuals or a function.
• Data entry, filing, printing, and document formatting/editing.
• Order and maintain office, lab, and operational supplies.
• Coordinate facility services and meeting scheduling.
• Assist shipping/receiving and quality teams with COAs and pre-shipment tasks.
• Transact materials using ERP systems and lab software as needed.

Skills

Data entry

Organization

Meeting scheduling

Communication

Team collaboration

English proficiency

Education

High school diploma or equivalent

Certificate program (preferred)

Tools

WinLIMS

JDE

ERP systems

Job description

Cabot Corporation (NYSE: CBT) is a leading global specialty chemicals and performance materials company headquartered in Boston, Massachusetts, USA. Our businesses deliver a broad range of products and solutions to customers in every corner of the globe, serving the transportation, infrastructure, environment and consumer industry sectors. We bring the power of innovative chemistry to solve customers' challenges today while preparing them to meet tomorrow’s needs. Our commitment to innovation is driven by a passion to advance our customers' businesses through our deep understanding of their applications and the global trends that impact their operations.

Our employees around the world are united by our shared purpose: Creating materials that improve daily life and enable a more sustainable future. Through our corporate strategy, “Creating for Tomorrow,” we are focused on our core strengths to lead in performance and sustainability – today and into the future.

Cabot offers employees the opportunity to be the driving force in their career. If you are looking to expand your knowledge, learn something new or just take on a new challenge, we want you to be in charge of your growth at Cabot.

Your Role at Cabot:

Will provide full range of administrative support to specific individuals AND/OR may perform general clerical/administrative work within a particular function.

How You’ll Make an Impact:

• Supports facility staff with various administrative work
• Data entry and filing and printing/copying
• Document formatting and editing
• Office, Lab & Operational supplies ordering and maintenance
• Facility services coordination and planning – vending/uniforms, etc
• Meeting scheduling and support
• General supplies – Orders and maintains minimum stocking levels
• Data entry, validation, and release to Production [SQCpack and JDE]
• File work orders and support batch documentation
• Partner with Cabot Analytical as needed on external and supplemental testing
• Use plant ERP, lab software (winlims) and databases to transact materials
• Support shipping & receiving and quality teams by coordinating pre-shipment and generation of product certificate of analysis (COAs)

What You’ll Bring to Cabot:

• Strong knowledge of company/function/business policies and procedures.
• Skilled in the use of office equipment and related software packages, including spreadsheets, databases, and presentations.
• Excellent computer skills and ability to research data on Internet.
• Speaking ability in English and/or other language(s) may be required depending on location.
• Excellent verbal and written communication skills.
• Ability to interface with internal managers and employees at all levels as well as outside parties.
• Excellent organization skills.
• Ability to keep track of multiple details and establish priorities.
• Ability to work collaboratively with others as part of a team.

Secondary education required; post‑secondary training (certificate program) preferred. 2 to 4 years administrative experience preferred. We ask that you have been in your current position for a minimum of 12 months to be eligible to apply for other internal positions.

How We’ll Support Your Success:

• Dynamic, Flexible, Hard Working, Team Environment – We are busy, collaborative, growing, and we are doing really meaningful work.
• The pay for this role is $22.84 to $31.40 an hour during the training period.
• The actual compensation offered to the successful candidate will depend on the candidate’s skill, qualifications, and experience.
• Benefits, Vacation, Etc. – We offer a competitive package of benefits.
• Feedback – we are committed to giving and receiving feedback in a direct and open fashion.
• Meaningful Work that is Valued – Customers are demanding sustainable solutions without compromising quality or performance. The work we do is visible, and is helping to create a more abundant, affordable, and cleaner future.
• It is an awesome feeling to know you’re making a living by making a positive impact in the world; and to be able to say, "I was a part of that."
• Support – you are part of a team and deserve to feel encouraged and supported.
• You will be part of a team that cares about you personally and professionally.
• Our success depends on your success.

EEO/AA Employer/Vet/Disabled/RC14001 Realizing we function better together than individually, Cabot Corporation is proud to be an equal opportunity employer. We are committed to fostering an inclusive culture that embraces our differences and to empower employees to achieve exceptional results, without consideration of sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation for employees’ and applicants’ disabilities or religious beliefs and practices, in accordance with applicable law.

Cabot is committed to supporting and maintaining a safe and environmentally focused working environment. All employees are expected to uphold this commitment in every position.

Nondiscrimination Policy with Respect to Discussion of Pay This is to advise that it is the policy of Cabot Corporation not to discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This policy, however, shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as part of that employee’s essential job functions (such as in payroll or HR) discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless that disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing or other action, including an investigation conducted by Cabot, or otherwise as required by law.

Pre-Employment Drug Testing and Background Checks Cabot is proud to operate as a drug-free workplace. All applicants conditionally offered a position must (a) complete and pass a background check and (b) complete a drug test and receive an acceptable test result. For certain manufacturing, quality and production positions, a pre-employment physical may be required.

Cabot Corporation is a leading global specialty chemicals and performance materials company with locations in over 20+ countries. We combine our global perspective with local decision-making to deliver performance that makes a difference in the markets we serve, from transportation and infrastructure to environment and consumer.

Our employees around the world are united by our shared purpose: creating materials that improve daily life and enable a more sustainable future. We empower individuals to take ownership of their careers and promote a culture where people feel encouraged to share ideas, challenge the status quo, and collaborate, creating a workplace where all employees can make an impact.

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