Plant Administration & Site Operations Director

Gotion, Inc.; Manteno (IL); On-site; USD 120,000 - 180,000; Full time

Job summary

Gotion, Inc. seeks an Administration Director to lead the plant's administrative operations and site services for a manufacturing facility with ~500 employees.

You will drive policies, vendor management, security, and workplace services to support production and executive needs. The ideal candidate brings a hands-on leadership style, deep experience in large-scale manufacturing administration, and a proven ability to build effective admin systems in fast-paced environments.

Qualifications

• 10 years of progressive administration, site operations, or general affairs experience.
• 5 years of people management experience.
• Experience supporting a 300-1,000 employee manufacturing facility.
• Strong knowledge of plant administration, employee services, security, transportation, catering, workplace services, and vendor management.
• Demonstrated experience in budget management, cost control, contract negotiation, and vendor performance management.
• Strong organizational, problem-solving, and cross-functional leadership skills.
• Ability to manage multiple priorities and respond effectively to urgent site operational issues.
• Experience in battery, EV, automotive, semiconductor, energy, or other advanced manufacturing industries preferred.
• Experience working in a multicultural and international organization is highly desirable.
• Bilingual English/Mandarin communication skills are a plus.

Responsibilities

• Lead the day-to-day administrative operations and site services for a manufacturing facility of approximately 500 employees.
• Develop, implement, and continuously improve administrative policies, procedures, service standards, and operating processes.
• Ensure administrative services effectively support production schedules, shift operations, and overall plant requirements.
• Identify operational issues and drive timely resolution in coordination with relevant departments.
• Develop annual administration plans, budgets, and cost-control initiatives.
• Oversee employee services including catering, transportation/shuttle services, accommodation support, uniforms, office supplies, meeting rooms, mail/courier services, and other workplace services.
• Ensure administrative resources are appropriately adjusted based on workforce growth, production schedules, and shift requirements.
• Establish service standards and employee feedback mechanisms to continuously improve the employee experience.
• Oversee administrative management of office areas, common areas, and plant support facilities.
• Manage janitorial services, landscaping, snow removal, waste services, pest control, and other general site services.
• Partner with Facilities, Engineering, EHS, Production, and Maintenance to resolve site issues efficiently.
• Maintain a professional, organized, and operationally ready workplace environment.
• Oversee plant security operations, including security vendors, access control, visitor management, vehicle access, site patrols, and restricted-area management.
• Establish and maintain visitor and contractor management procedures.
• Coordinate with EHS and plant leadership on emergency response and business continuity activities.
• Manage administrative vendors and service providers, including catering, transportation, security, janitorial, accommodation, and workplace service providers.
• Establish and monitor vendor KPIs and SLAs related to quality, cost, compliance, responsiveness, and service performance.
• Conduct regular vendor performance reviews and drive corrective actions when required.
• Identify opportunities for cost reduction, contract optimization, and service improvement.
• Lead administrative coordination for executive visits, customer visits, government delegations, business partners, and other VIP guests.
• Plan and support major plant meetings, employee events, celebrations, community events, and corporate activities.
• Establish professional and standardized protocols for VIP reception and plant tours.
• Partner with HR, EHS, Production, Engineering, Finance, Procurement, IT, and other functions to support plant operations.
• Lead cross-functional resolution of administrative and site service issues.
• Support relationships with local service providers, community organizations, government agencies, and other external stakeholders as needed.
• Lead and develop the plant administration team, including organization design, staffing, performance management, and capability development.
• Establish clear team responsibilities, KPIs, service standards, and accountability mechanisms.
• Build a professional, responsive, service-oriented administration organization capable of supporting continued plant growth.

Skills

Cross-functional leadership

Budget management

Vendor management

Security & site access

Employee services

People management

Executive communication

Education

Bachelor's degree (BA/BS)

Job description

Gotion, Inc. seeks an Administration Director to lead the plant's administrative operations and site services for a manufacturing facility with ~500 employees.

You will drive policies, vendor management, security, and workplace services to support production and executive needs. The ideal candidate brings a hands-on leadership style, deep experience in large-scale manufacturing administration, and a proven ability to build effective admin systems in fast-paced environments.