Plans Processor

SAFEbuilt, Inc.; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid holidays

Paid time off

401K

Job summary

SAFEbuilt is seeking a Plans Processor in Cutler Bay, FL to manage submittals, coordinate plan reviews across multiple disciplines, and ensure timely processing of permit-related documents. The role emphasizes customer service, accuracy, and teamwork within a growing community development team.

The candidate will handle electronic permitting, maintain records, and support permit issuance while providing front desk assistance as needed.

Qualifications

• High school diploma or equivalent is required.
• Associate's degree in business administration, public administration, construction management, or related field preferred.
• Minimum of two years in administrative, permitting, plans processing, customer service, or municipal government experience preferred.
• Experience with electronic permitting and plan review systems is desirable.

Responsibilities

• Process and log construction plan submittals into permitting and plan review software.
• Review applications and plan packages for completeness and compliance with submission requirements.
• Coordinate routing and assignment of plans to trade reviewers and disciplines.
• Track plan review progress and ensure timelines are met.
• Communicate with applicants, contractors, design professionals, municipal staff, and internal reviewers about status and requirements.
• Prepare and distribute review comments, approvals, and compliant documents.
• Maintain accurate electronic records related to plan review activities.
• Assist with permit issuance activities and related administrative functions.
• Provide front desk and customer service support as needed.
• Perform other related duties as assigned.

Skills

Customer service

Organization

Time management

Multi-project management

Attention to detail

Permitting knowledge

Computer skills

Independent work

Problem solving

Confidentiality

Education

High school diploma or equivalent

Associate's degree in business administration or related field

Tools

Permitting software

Job description

Plans Processor - Cutler Bay, FL

SAFEbuilt has the technical expertise to provide Community Development services, but the reason for our success is our people. Over 1600 experts make up our team from across the country, with experience in a full range of professional services and skills. Each Team member values integrity, improvement, service, teamwork, and respect. These Core Values are the foundation of positive relationships among coworkers, our clients, residents, and anyone invested in the continued success of their community.

Plans Processor - Cutler Bay, FL

SAFEbuilt has the technical expertise to provide Community Development services, but the reason for our success is our people. Over 1600 experts make up our team from across the country, with experience in a full range of professional services and skills. Each Team member values integrity, improvement, service, teamwork, and respect. These Core Values are the foundation of positive relationships among coworkers, our clients, residents, and anyone invested in the continued success of their community.

We are currently seeking a talented and experienced Plans Processor to join our team of professionals. This position offers great opportunities for dynamic, motivated self-starters to work on a variety of work assignments. You’ll be a member of our highly respected team of professionals with a full complement of resources to support you and exciting projects to keep you challenged.

Job Requirements

• Process and log construction plan submittals into the permitting and plan review software system.
• Review incoming applications and plan packages for completeness and compliance with submission requirements.
• Coordinate the routing and assignment of plans to appropriate trade reviewers, including building, electrical, mechanical, plumbing, fire, and other disciplines as required.
• Track plan review progress and ensure review timelines are met.
• Communicate with applicants, contractors, design professionals, municipal staff, and internal reviewers regarding application status, deficiencies, and permitting requirements.
• Prepare and distribute review comments, approval documents, compliance affidavits, and approved plan sets.
• Maintain accurate records and electronic files related to plan review activities.
• Assist with permit issuance activities and related administrative functions.
• Provide front desk and customer service support as needed.
• Perform other related duties as assigned.

Skills & Knowledge

• Strong customer service and communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• High level of attention to detail and accuracy.
• Working knowledge of permitting, construction documents, and plan review processes preferred.
• Proficiency with computer applications and permitting software systems.
• Ability to work independently while maintaining collaboration with remote team members.
• Strong problem-solving and critical-thinking skills.
• Ability to maintain professionalism and confidentiality when handling sensitive information.

Education & Experience

• High school diploma or equivalent required.
• Associate's degree in business administration, public administration, construction management, or a related field preferred.
• Minimum of two (2) years of administrative, permitting, plans processing, customer service, or municipal government experience preferred.
• Experience working within a building department, construction environment, architectural/engineering firm, or permit processing office is highly desirable.
• Experience with electronic permitting and plan review systems preferred.

COMPENSATION & BENEFITS:

SAFEbuilt pays competitive wages and has a comprehensive benefit offering. Benefits include health, dental, vision, life, and disability insurance, paid holidays, paid time off, matching 401K Plans, wellness programs and more. SAFEbuilt is committed to Career Progression through paid training and step increases for additional certifications and licenses.

More About SAFEbuilt:

http://safebuilt.com/

Our employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning & Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services. SAFEbuilt invests in developing our employees, exploring innovative technology, and giving back to our communities.

In partnership with over 1200 communities, our talented experts make a difference in the cities and towns where we live and work. Through quality people and consistent service, SAFEbuilt plays an important role in continually improving lives by developing safe, thriving communities.

SAFEbuilt is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, gender identity, gender expression, age, disability, veteran status or any other protected factor.

If you need assistance or accommodation due to a disability, please contact us at [e-mail] or you may call us directly on 970-292-2200.