Planning Technician

Global Edge Group; Spring (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading project management firm is seeking a dedicated individual to provide support to their Project Planning & Reporting Team. The ideal candidate will assist in coordinating meetings, preparing presentations, and conducting data analysis. This role demands excellent organizational, analytical, and communication skills. Applicants should have a college diploma and relevant experience, particularly in the oil and gas sector. Candidates must possess advanced skills in Excel and PowerPoint, with the ability to manage sensitive information and adapt to changing priorities.

Qualifications

• Relevant prior experience in the oil and gas or large corporation industry.
• Ability to handle sensitive company management information with confidentiality.
• Experience working in multicultural and team environments.

Responsibilities

• Coordinate meetings and manage presentation materials.
• Assist with procurement activities related to technology trials.
• Monitor and report on the status of technology trials.

Skills

Analytical skills

Interpersonal skills

Organizational skills

Communication skills

Proactive business judgment

Multitasking ability

Education

College diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft PowerPoint

Spotfire

Job description

Provide support to the Project Planning & Reporting Team Lead and team members. Keep Planning & Reporting Team Lead updated on the status of group activities and issues. Provide analytical and coordination support to team in areas of Project Management Team (PMT) / Project Leadership Team (PLT) / Informatics Leadership Team (ILT) meeting coordination, workshop coordination, presentation development & modification, project messaging, data analysis, and formatting.

TASKS AND RESPONSIBILITIES

• Coordinates meetings and meeting material for a variety of management meetings and workshops; directs and leads others to achieve flawless execution of these events
• Prepare and develop management presentations; engage with various business teams to gather and hone information inputs
• Create, compile, format and review project status reports
• Review presentation and reporting content with project management
• Gather information from various support groups, project managers, project team members
• Assists planning & reporting team members to facilitate reviews of project and affiliate business material
• Assists in the monitoring / stewarding / reporting the performance of the project
• This position frequently interfaces with planning & reporting team members, the Performance and Resources (P&R) Team Lead, and other members of the Project Team (PT)
• Data analysis in spreadsheets
• Formatting presentations, data sets
• Organizing electronic information on SharePoint and LAN; designing and managing SharePoint team sites and ensuring archival of all relevant project documentation
• Complex database administration, responsible for data integrity, data compilation/analysis/ manipulation, generate reports/charts, complex Excel spreadsheets, administer systems/programs, subject matter expert in areas of planning & reporting, use specialized software, contract management, cost monitoring/accruals, service/work orders, requisitioning
• Create and maintain project presentations and important files in an organized manner

SKILLS AND QUALIFICATIONS

• College diploma or equivalent qualification
• Relevant prior oil and gas or large corporation industry experience
• Proven on-the-job capability/skills/leadership
• Independent/proactive business judgment skills
• Strongest interpersonal, organizational, and communication skills
• Advanced analytical, and computing (PowerPoint, Excel) skills
• Ability to multitask and respond quickly to urgent analysis requests
• Adaptability to changing priorities
• Highest level of professional maturity as frequent interactions with senior management and external parties
• Strong work ethic; self-motivated with excellent work organization skills
• Highest attention to detail
• Proactive, positive attitude and a strong sense of urgency
• Highest level of confidentiality (dealing with sensitive company management information)
• Must be able to work in multicultural and team environments
• Ability to handle high volumes of information and stay organized
• Prompt responsiveness

Dashboard & Repository Management

Maintain and update dashboards for technology trials. Collaborate with the CPO to ensure the central repository of trial data is current and accessible.

Technology Trials Tracking

Monitor progress and status of ongoing technology trials, ensuring alignment with project timelines and business objectives.

Trial Spending Oversight

Track and report spending associated with technology trials, ensuring budget adherence and transparency.

Procurement Support

Assist with procurement activities related to technology trials, including vendor coordination, purchase requisitions, and documentation.

Top 3 skill sets/technologies required for qualification

• Familiarity with Spotfire or similar data management tools
• Skilled in MS office applications (specifically Excel, Word, and Access)
• Ability to track/maintain/communicate project progress across a broad portfolio of technologies