Planning & Records Administrator

City-of-Billings,-M; Billings (MT); On-site; USD 54,000 - 65,000; Full time

Job summary

City of Billings seeks an administrative professional to support the Planning Division and the Billings Metropolitan Planning Organization. Under the Planning Division Manager, you will perform responsible, financial and complex office operations and assist the public with zoning inquiries.

The role involves processing applications, maintaining files, preparing letters and reports, handling confidential information, assisting with budgets, vendor records, and board support, with emphasis on

Qualifications

• Specialized training beyond high school with secretarial/business emphasis.
• Three or more years of related work experience.
• Strong interpersonal skills and ability to work in a team with numerical accuracy and financial data handling.

Responsibilities

• Receive zoning and subdivision applications and reviews for completeness; maintain accurate files.
• Prepare letters, memoranda, reports; support Planning Manager and Division.
• Handle confidential information with discretion and provide information to public.
• Assist in budget reporting and annual budget planning.
• Prepare vendor records and invoices.
• Attend staff meetings and participate in workshops to increase knowledge.
• Attend board meetings, notice agendas, distribute documents, take minutes.

Skills

Interpersonal skills

Teamwork

Numerical accuracy

Financial information

Advanced computer skills

Education

Associate’s degree or equivalent coursework in business, finance, or related field

Job description

City of Billings seeks an administrative professional to support the Planning Division and the Billings Metropolitan Planning Organization. Under the Planning Division Manager, you will perform responsible, financial and complex office operations and assist the public with zoning inquiries.

The role involves processing applications, maintaining files, preparing letters and reports, handling confidential information, assisting with budgets, vendor records, and board support, with emphasis on