Planning & Purchasing Specialist

Gadge USA Inc.; New York (NY); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Healthcare benefits

Paid time off

401(k) retirement plan with employer-m

Discretionary profit-sharing

Job summary

Gadge USA, Inc. seeks a Planning & Purchasing Specialist to support purchasing, inventory planning, vendor communications, and supply chain execution to deliver products on time for customers.

The role requires an analytical mindset, attention to detail, and cross-functional collaboration with Customer Experience, Logistics, Finance, and internal stakeholders in a fast-paced environment. Based in Lake Success, NY, the position offers a competitive salary up to $60,000 with comprehensive benefits

Qualifications

• Bachelor’s degree or 1–2 years of relevant work experience.
• Analytical mindset with the ability to interpret data and make informed decisions.
• Experience in purchase order management or related administrative roles.
• Experience using procurement systems, ERP software, and Microsoft Office.
• Strong Excel skills including data handling, formulas, filters, pivots, VLOOKUP, and reporting.
• Attention to detail and accuracy in data entry and analysis.
• Excellent organizational and time-management skills to meet deadlines.
• Effective communication to collaborate with cross-functional teams and vendors.
• Knowledge of inventory management and forecasting techniques.
• Ability to adapt to changing business needs in a fast-paced environment.

Responsibilities

• Manage purchase orders from creation to delivery with accuracy and timing.
• Ensure approvals and documentation are in place before processing orders.
• Follow up with vendors on status, delivery dates, backorders, and discrepancies.
• Collaborate with Senior Specialists and Managers on price, cost, and process improvements.
• Maintain vendor price lists, data files, and system information.
• Review warehouse inventory reports and customer demand to support replenishment decisions.
• Collaborate with Customer Experience to adjust planning based on demand and constraints.
• Analyze usage trends to find opportunities to optimize purchasing quantities.

Skills

Analytical mindset

Purchase order management

Data interpretation

Microsoft Excel

Communication

Organization

Time management

Cross-functional collaboration

Forecasting

Education

Bachelor’s degree

Tools

Procurement systems

ERP software

Microsoft Office Suite

Sage 100 ERP

Job description

Gadge USA was established in 1993. Our company is a national packaging supply and supply‑chain solutions company with an expansive distribution network. We manage packaging portfolios across multiple categories, combined with a scalable service model, which delivers packaging solutions and continuous improvement to our customers.

We are currently recruiting a Planning & Purchasing Specialist reporting to our Senior Manager, Planning & Purchasing. In this role, you will support purchasing, inventory planning, vendor communication, and supply chain execution to help ensure products are ordered accurately and delivered on time to meet customer demand. The ideal candidate is detail‑oriented, analytical, organized, and comfortable working in a fast‑paced environment. This position requires strong follow‑through, clear communication, and the ability to work cross‑functionally with Customer Experience, Logistics, Finance, vendors, and internal stakeholders.

What You Will Do:

• Purchasing
  • Manage purchase orders accurately and in a timely manner from creation through delivery.
  • Ensure appropriate approvals and documentation are in place prior to processing orders.
  • Follow up with vendors on order status, delivery dates, backorders, discrepancies, and other supply‑related concerns.
  • Collaborate with Senior Specialists and Managers to identify areas for price, cost, and process improvement.
  • Maintain vendor price lists, data files, and system information.
• Planning
  • Review warehouse inventory reports, customer demand, usage trends, lead times, and run‑out dates to support timely replenishment decisions.
  • Collaborate closely with the Customer Experience team to adjust planning based on changes in customer demand or supply constraints.
  • Analyze usage trends to identify opportunities to improve purchasing quantities, maximize profitability, and/or minimize surplus inventory.

Must‑Haves:

• Bachelor’s degree or 1‑2 years of relevant work experience.
• Analytical mindset with the ability to interpret data and make informed decisions.
• Experience in purchase order management, or related administrative roles.
• Prior work experience using procurement systems, ERP software, and Microsoft Office Suite.
• Strong Microsoft Excel skills, including working with data, formulas, filters, pivot tables, VLOOKUP, and reporting tools.
• Demonstrate excellent attention to detail and accuracy in data entry and analysis.
• Strong organizational and time‑management skills to meet deadlines and effectively manage multiple priorities.
• Effective communication skills to collaborate with cross‑functional teams, vendors, and internal stakeholders.
• Knowledge of inventory management principles and forecasting techniques.
• Ability to adapt to changing business needs and work in a fast‑paced environment.

Nice‑to‑Haves:

• Additional education in business administration or supply‑chain management is a plus.
• Knowledge of supply‑chain principles, inventory management, and transportation logistics.
• Familiarity with purchase order management systems.
• Prior experience with managing item pricing.
• Knowledge of Sage 100 ERP system.

We Like People Who:

• Are passionate about "raising the bar" to produce high‑quality work and deliverables.
• Have a growth mindset, with a thirst for continuous improvement and development.
• Thrive in a collaborative team environment, and open to hearing suggestions and feedback.
• Have empathy and seek to understand others’ perspectives to build strong relationships.

What We Offer:

• A competitive salary, including an annual discretionary cash bonus.
• Your health is important! We offer excellent healthcare (medical, dental, vision) benefits with national providers, short‑term and long‑term disability insurance, life insurance, employee assistance program, and mental health support programs such as Talkspace and Sondermind.
• We provide paid time off including company paid holidays.
• We care about your future and offer a 401(k) retirement plan, employer match, and a discretionary non‑elective profit‑sharing program.

Come "en-Gadge" with us and join our innovative, collaborative, and inclusive teams on our journey to be the best‑in‑class choice for all things Packaging, while fulfilling our Mission: Always Packed with Commitment to provide a great customer experience, deliver high‑quality, custom packaging products and value‑added supply‑chain solutions through a culture of teamwork, strong relationships, and a commitment to excellence.

Learn more about us at our website.

This role will be based in our office located at 3000 Marcus Avenue, Suite 3E03, Lake Success, NY 11042.

The salary range for this role is up to $60,000 commensurate with the candidate's experience.

Gadge USA, Inc. is a proud equal‑opportunity employer. All qualified applicants will be considered without regard to race, color, creed, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, marital status, veteran status, or any other category protected by law.