Planning, Purchasing and Data Administrative Assistant

PHIBRO ANIMAL HEALTH CORP; Town of Belgium (WI); On-site; USD 36,836 - 48,348; Full time

Job summary

Phibro Animal Health Corporation seeks a Planning, Purchasing, Data Administrative Assistant to support planning and procurement within the Belgium distribution center. You will ensure accurate ERP data, process purchase orders, and coordinate between suppliers, warehouse, and internal teams to maintain stock availability.

The role emphasizes data management, timely PO processing, reporting, and daily collaboration with planning, warehouse, and finance to keep material flow running smoothly in a

Qualifications

• Bachelor’s degree in Administration, Logistics, or Supply Chain is required.
• Experience with ERP systems such as SAP or JD Edwards is preferred.
• Strong Excel and data accuracy skills are essential.
• Excellent communication and organizational skills are required.

Responsibilities

• Prepare and process purchase orders (POs) in the ERP system.
• Maintain and update planning and purchasing data (items, suppliers, pricing, lead times).
• Track purchase orders and escalate delays or discrepancies.
• Coordinate with suppliers regarding documentation and delivery coordination.
• Assist in inventory monitoring and tracking inbound deliveries vs planning commitments.

Skills

ERP systems

Microsoft Excel

Data entry

Attention to detail

Communication

Education

Bachelor’s degree in Administration, Logistics, or Supply Chain

Tools

SAP

JD Edwards

Job description

About Phibro Animal Health Corporation

Phibro Animal Health Corporation is a publicly traded, global organization with a rich history in animal health and nutrition as a manufacturer and marketer of medicated feed additives, vaccines, nutritional specialty products, and mineral nutrition. We strive to be a trusted partner with livestock producers, farmers, veterinarians, and consumers who raise or care for farm and companion animals by providing solutions to help them maintain and enhance the health of their animals.

Phibro is a diversified company in manufacturing and marketing products for ethanol performance, microbials for plants, home and industrial applications, and specialty chemicals for various industrial markets. In addition to, Phibro’s revenues are in excess of $1 billion and are supported by over 2,400 employees worldwide.

At Phibro, people are our greatest asset. We strive to develop a diverse workforce that fosters an environment where people feel supported in openly sharing their creativity and skills that allows them to be the most successful that they can be.

Phibro's Phibro-Tech (PTI) business unit recycles and manufacturers copper and iron-based products and recycles permitted waste primarily from the electronics industry.

The Planning, Purchasing, Data Administrative Assistant provides operational and administrative support to the planning and procurement functions within the distribution center.

The role ensures accurate data management, timely processing of purchase orders, and effective coordination between suppliers, warehouse, and internal teams to maintain efficient material flow and stock availability.

Key Responsibilities

• Administrative Support – Planning & Purchasing:
  • Prepare and process purchase orders (POs) in the ERP system
  • Maintain and update planning and purchasing data (items, suppliers, pricing, lead times)
  • Support the maintenance of inventory records and planning files
• Order & Supplier Coordination:
  • Follow up with suppliers to confirm order receipt, delivery dates, and quantities
  • Track purchase orders and elevate delays or discrepancies
  • Support communication with suppliers regarding documentation and delivery coordination
  • Assist in resolving invoice discrepancies with finance
• Inventory & Logistics Support:
  • Help monitor stock levels and flag potential shortages or excess inventory
  • Support coordination of inbound shipments with logistic team
  • Assist in tracking inbound deliveries vs planning commitments
• Data Management & Reporting:
  • Ensure accuracy and completeness of ERP data
  • Prepare standard reports (stock levels, open POs, delivery status)
  • Maintain organized records of orders, suppliers, and planning activities
  • Support KPI tracking (e.g. supplier performance, stock accuracy)
• Operational Coordination:
  • Liaise with warehouse, customer service, and planning teams for daily operations
  • Support preparation of planning and purchasing reviews/meetings
  • Provide administrative follow-up on action items from supply chain meetings

Qualifications & Skills

• Education & Experience:
  • Bachelor’s degree or equivalent experience in Administration, Logistics, or Supply Chain
  • 1-2 years of experience in administrative, logistics, or purchasing support role preferred
• Technical Skills:
  • Experience with ERP systems (e.g. SAP, JD Edwards or similar, commonly used in your hiring context)
  • Good knowledge of Microsoft Excel
  • Strong data entry and data accuracy skills
• Soft Skills:
  • High attention to detail and organization
  • Strong administrative discipline and documentation management
  • Good communication skills (internal & external stakeholders)
  • Ability to prioritize tasks in a fast-paced environment
  • Team-oriented with a proactive and reliable mindset

Key Performance Indicators

• Accuracy of purchase order data and system updates
• Timeliness of PO creation and follow-up
• Supplier delivery tracking accuracy
• Inventory data accuracy
• Responsiveness to operational requests

Phibro is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.

Business Unit:Animal Health & Mineral Nutrition

Division:Animal Health & Nutrition

Department:Supply Chain

Location:Belgium - Wavre

Work Schedule:Monday - Friday (38 Hours)