Planning / Production Clerk

Ace-Thermal-Systems; Seminole (OK); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) plan with company match

Paid time off including holidays

Life and disability insurance

Employee assistance program

Professional development support

Job summary

Ace-Thermal-Systems in Seminole, OK, is seeking a Planning / Production Clerk to support scheduling, material availability, and ERP/MRP updates, ensuring aerospace products are manufactured on time.

You will work with Production, Engineering, Quality, Purchasing, and Supply Chain to maintain BOMs, issue work orders, and monitor schedules, with opportunities for process improvement.

Qualifications

• 1-3 years’ experience in a customer facing role such as customer service, clerical, retail, or similar position.
• High School Diploma, GED or equivalent education required.
• Proficiency with Excel, Word and other Microsoft applications.
• Experience with documentation and record keeping with a high level of accuracy.
• Excellent customer service for internal and external customers.
• Advanced organizational skills including documentation and record keeping.

Responsibilities

• Assist in creating, updating, and maintaining production schedules and work orders.
• Review production requirements and ensure planning data is accurate and current within the ERP/MRP system.
• Create labels, work/sales orders.
• Make corrections to closed work orders.
• Monitor material availability and identify shortages affecting production schedules.
• Coordinate with Purchasing and Inventory Control to expedite materials and resolve supply issues.
• Release and distribute manufacturing work orders, routers, and supporting documentation.
• Maintain and update Bills of Material (BOMs) and planning records as directed.
• Maintain and update filing and databases, manually or electronically.
• Support engineering change implementation and ensure planning documentation reflects current revisions.
• Verify accuracy of part numbers, inventory records, and production data.
• Assist with production status reporting and schedule tracking.
• Communicate schedule changes and material constraints to stakeholders.
• Generate reports related to production schedules, inventory status, and work order completion.
• Support aerospace quality system requirements and maintain documentation per AS9100 and customer requirements.
• Participate in continuous improvement initiatives to enhance planning and scheduling efficiency.
• Handle routine planning issues and escalate complex matters as needed.
• Duties may be updated as business needs change.

Skills

Customer service

Attention to detail

Organizational skills

Microsoft Excel

Microsoft Word

Documentation & record keeping

Education

High School Diploma / GED

Job description

Description

At ACE Thermal Systems, we design, engineer, manufacture, and support high-performance environmental control systems (ECS) and components for extreme temperature and operating conditions and reliable everyday use.

As your single source, dedicated supplier for bleed air systems, air conditioning systems, cabin pressure control systems, components, and more, the ACE team acts as a key extension of your team, providing intelligent innovation and proven design methodologies to deliver safe, reliable, air control technologies and systems for aircraft.

Our mission is to be the trusted source of mission critical products and services for Aerospace and Defense customers. We do this by exceeding customer expectations through innovative products and processes. We are committed to fostering a dynamic, collaborative environment that encourages professional growth and innovation.

*****The position is located in Seminole, OK*****

Position Summary

The Planning / Production Clerk is an important member of the Planning team. Supporting planning and scheduling activities to help ensure the timely manufacture and delivery of aerospace products. Your impact in this role starts at the production floor all the way to our customer.

In this role you’ll assist with maintaining production schedules, process work orders, monitor material availability, update planning information in the ERP/MRP system, and more. You’ll work closely with other departments like Production, Engineering, Quality, Purchasing, and Supply Chain teams.

You will also…

• Assist in creating, updating, and maintaining production schedules and work orders.


• Review production requirements and ensure planning data is accurate and current within the ERP/MRP system.


• Create labels, work/sales orders.


• Make corrections to closed work orders.


• Monitor material availability and identify shortages that may impact production schedules.


• Coordinate with Purchasing and Inventory Control to expedite materials and resolve supply issues.


• Release and distribute manufacturing work orders, routers, and supporting documentation.


• Maintain and update Bills of Material (BOMs) and planning records as directed.


• Maintain and update filing and databases, either manually and/or electronically.


• Support engineering change implementation and ensure planning documentation reflects current revisions.


• Verify accuracy of part numbers, inventory records, and production data.


• Assist with production status reporting and schedule tracking.


• Communicate schedule changes and material constraints to appropriate stakeholders.


• Generate reports related to production schedules, inventory status, and work order completion.


• Support aerospace quality system requirements and maintain documentation in accordance with AS9100 and customer requirements.


• Participate in continuous improvement initiatives to enhance planning and scheduling efficiency.


• Handle routine planning issues and elevate complex matters to higher-level personnel.


• As business conditions change, employees are expected to react productively and perform other duties as assigned.


• Duties listed above are not intended to be an exhaustive list of all responsibilities. Management may modify duties as necessary to meet organizational needs.

Requirements

Required Qualifications

• 1-3 years’ experience in a customer facing role like customer service, clerical, retail, or similar position.


• High School Diploma, GED or similar education required.


• Proficiency with Excel, Word, and other Microsoft applications is required.


• Experience with documentation and record keeping with a high-level of attention to detail and accuracy is required.


• Excellent customer service skills for internal and external customers.


• Advanced organizational skills including documentation and record keeping abilities.

Application Deadline: The position will remain open until filled.

Benefits: We offer a comprehensive benefits package that includes medical, dental, and vision coverage; a 401(k) plan with company match; paid time off (including vacation and company holidays); life and disability insurance; and an employee assistance program. Employees may also be eligible for professional development support, and wellness initiatives. Benefits eligibility and offerings may vary based on position, location, and length of employment.

EEO Summary: We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local laws.

We are committed to providing reasonable accommodation for individuals with disabilities throughout the application and employment process. If you require assistance or accommodation, please contact us.