Planning & Development Admin Specialist I

Riley Co.; Manhattan (KS); On-site; USD 32,000 - 45,000; Full time

Job summary

Riley County is seeking an Administrative Assistant I for the Planning & Development Department in Manhattan, KS. This role focuses on environmental health support, clerical tasks, and front-line public assistance.

Responsibilities include customer service, records management, and assisting with meeting coordination for planning boards. Requires a high school diploma and 2 years of experience; proficiency in Excel and office software is expected. This is a full-time, on-site position.

Qualifications

• High school diploma or equivalent required.
• Technical coursework in computer software programs for word processing, spreadsheets, and databases preferred.
• Valid driver’s license required.
• 2 years in an administrative position required.
• Experience with modern office practices, business English, spelling, and math required.
• Experience working in an office and with the public; proficient in Excel; clerical experience preferred.

Responsibilities

• Provides customer service, including answering/directing calls and directing people to appropriate staff.
• Provides general clerical support for the department through word-processing, data entry, filing, photocopying, scanning, fax, mail distribution, and inventory.
• Assists Environmental Health Specialist/Technician by entering pumping reports and tracking applications and reports.
• Maintains records in an organized filing system, including scanning and maintaining hard copy and electronic files.
• Backups accounting/financial records for accounts payable/receivable.
• Backups petty cash fund and departmental purchase-card coordination with Budget and Finance.
• Coordinates meetings for Manhattan Urban Area Planning Board and Riley County Planning Board/Board of Zoning Appeals, including minutes.
• Maintains databases/spreadsheets for efficient workflow.
• Uses electronic permit system for permitting, licensing, and applications.
• Prepares, maintains, and distributes various reports and project lists.
• Maintains inventory records of departmental equipment.
• Performs other duties as assigned.

Skills

GIS proficiency

Permit system proficiency

Organizational skills

Written and verbal communication

Word processing & spreadsheets

Education

High school diploma

Technical coursework in software

Valid driver’s license

Tools

Excel

Job description

Riley County is seeking an Administrative Assistant I for the Planning & Development Department in Manhattan, KS. This role focuses on environmental health support, clerical tasks, and front-line public assistance.

Responsibilities include customer service, records management, and assisting with meeting coordination for planning boards. Requires a high school diploma and 2 years of experience; proficiency in Excel and office software is expected. This is a full-time, on-site position.