Planning Coordinator

Jobtailor; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor is seeking a Production Coordination professional to monitor production activities, manage material movements, and track order status across Dallas and Monterrey operations.

You will use SAP and Excel to provide timely updates, coordinate with Purchasing and Inventory, and ensure customer delivery commitments are met in a fast-paced manufacturing environment.

Qualifications

• 2+ years in production coordination or related roles.
• Experience in a make-to-order manufacturing environment preferred.
• Experience using ERP systems, preferably SAP.
• Strong attention to detail and accuracy.

Responsibilities

• Run and review SAP reports to monitor production activities, material movements, and order status.
• Update production attainment daily for visibility of priorities.
• Monitor progress and communicate schedule changes or risks to Planning Manager.
• Support production execution to meet customer orders.
• Coordinate with Purchasing and Inventory teams to ensure material availability dates.
• Provide regular status updates on production orders and shortages.
• Maintain production records and performance metrics.
• Communicate delivery issues and transport concerns to teams.

Skills

Analytical skills

Organizational skills

Effective communication

Team collaboration

Education

Associate or Bachelor's degree in Supply Chain Management

Tools

SAP

Microsoft Excel

Production Tracking Tools

Job description

Responsibilities

• Run and review SAP reports every morning to monitor production activities, material movements, and order status.
• Update and maintain production attainment daily to ensure accurate visibility of current production priorities.
• Monitor production progress and communicate schedule changes, delays, or risks to the Planning Manager and Operations team.
• Support production execution to ensure customer orders are completed according to schedule.
• Create and maintain project‑specific tracking for Operations and Inventory teams.
• Provide regular status updates on production orders, shortages, and project completion.
• Maintain accurate production records and performance metrics.
• Review the Cardboard Material List daily.
• Verify material availability for upcoming production requirements.
• Coordinate with Purchasing and Inventory teams to obtain material availability dates and estimated arrival times for shortages.
• Communicate material constraints that may impact production schedules.
• Track and document material spoilage and production losses.
• Update spoilage records and tracking spreadsheets daily.
• Prepare and submit spoilage reports to designated stakeholders upon completion.
• Monitor daily deliveries and shipment statuses for both Dallas and Monterrey operations.
• Communicate delivery issues, delays, and transportation concerns to appropriate teams.
• Assist in ensuring customer delivery commitments are met.
• Support Capture and distribute Master Capacity screenshots every week.
• Assist the Purchasing team with the creation of purchase orders as needed to support production continuity.
• Collaborate with suppliers and internal stakeholders to ensure timely procurement of required materials.
• Work closely with Planning, Production, Operations, Purchasing, Inventory Control, and Logistics teams.

Requirements

• Associate degree or Bachelor's degree in Supply Chain Management, Operations Management, Business Administration, or related field preferred.
• Equivalent work experience may be considered.
• 2+ years of experience in production coordination, production planning, manufacturing operations, or supply chain support.
• Experience in a make‑to‑order manufacturing environment preferred.
• Experience using ERP systems, preferably SAP.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Excel and production tracking tools.
• Ability to analyze production and inventory data.
• Strong attention to detail and accuracy.
• Effective communication and teamwork skills.
• Ability to work in a fast‑paced manufacturing environment.
• Problem‑solving and critical‐thinking abilities.
• Knowledge of production scheduling, inventory control, and supply chain processes.

Core Competencies

Demonstrates expertise in production coordination and supply chain management, with a strong focus on monitoring production activities, material availability, and effective communication across teams. Proficient in using ERP systems like SAP and Microsoft Excel for data analysis and tracking.

Tools & Technologies

• SAP
• Microsoft Excel
• Production Tracking Tools