Planning Assistant

Accommodations Plus International; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An innovative company is seeking a Planning Assistant to join their remote team. This role focuses on processing airline and rail partners' schedules efficiently using the ACES system. You'll be responsible for ensuring timely delivery of planning files, developing transportation schedules, and maintaining strong relationships with airline representatives. The ideal candidate will have experience in operations or airline scheduling, strong Microsoft Office skills, and exceptional attention to detail. If you thrive in a fast-paced environment and are passionate about delivering quality work, this opportunity is for you!

Qualifications

• Minimum 1 year in operations or airline crew scheduling experience preferred.
• Attention to detail and ability to produce high quality work is a must.

Responsibilities

• Ensure airline planning files are transferred into ACES system during expected time.
• Plan and develop airlines monthly bid period hotel and ground transportation schedules.
• Communicate with airline representatives to ensure accuracy of planning schedules.

Skills

Operations Experience

Airline Crew Scheduling

Microsoft Office

Attention to Detail

Communication Skills

Flexibility

Education

High School Diploma

Bi-lingual

Job description

API is seeking seasoned professional to join our company in the role of Planning Assistant. The Planning Assistant’s goal is to correctly process our airline and rail partners’ schedules in our system ACES.

This position is remote in the US.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ensure airline planning files are transferred into API’s ACES system during the expected time.
• Meet timelines for delivery of completed schedules.
• Plan and develop airlines monthly bid period hotel and ground transportation schedules.
• Comply with airline requirements as negotiated in hotel contracts.
• Ensure airline business rules are adhered to during hotel assignments. This will require a detailed review of the schedules and reports.
• Release the hotel and ground transportation schedules to the suppliers using the API supplier website.
• Update ACES system with hotel contract information.
• Perform audit of ACES system to ensure accuracy of data.
• Work with Account Management and Operations team to ensure airline rooming requirements are managed on a monthly basis.
• Communicate with airline representatives to ensure accuracy of planning schedules.
• Maintains close working relationships with internal and external clients.
• Work closely with the Account Management team to ensure client needs are met at all times
  
  Required skills:

• Minimum 1 year in operations or airline crew scheduling experience is preferred
• Hotel or Airline background will be an asset
• Computer skills, with an emphasis on Microsoft Office
• Ability to effectively manage work load in a fast paced atmosphere
• Attention to detail and the ability to produce high quality work is a must
• Exceptional verbal and written communication skills
• Flexible to work afterhours based on business demand

The good faith compensation range for this role is $21.00 per hour. This a non-exempt role.

Supervisory Responsibility
None

Work Environment
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones,

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, normal core business hours and two weekend days per month. If working a weekend shift team members will have a day off during the week.

Travel
This position requires minimal travel.

Preferred Education and Experience
Bi-lingual is a plus

Additional Eligibility Qualifications
None required for this position

AAP/EEO Statement
Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Who We Are

API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API’s proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you!

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.