Planning Administrative Specialist — Records & Support

Jackson-County,-o; Medford (OR); On-site; USD 52,000 - 68,000; Full time

Job summary

Jackson County Development Services seeks an Administrative Specialist II to support the Planning Division in handling land use applications, development proposals, and long-range planning efforts. The role requires handling high volumes, coordinating staff, and providing information to staff and the public.

The position emphasizes independence, judgment and collaboration with planners, with a focus on accurate record-keeping, budgeting support, and maintaining compliant procedures.

Qualifications

• High school diploma or equivalent and five years of clerical/office experience.
• Experience overseeing activities of a large department or division.
• Familiarity with budgeting and record-keeping responsibilities.

Responsibilities

• Plans, organizes and coordinates support activities for a project or department; trains staff.
• Performs advanced clerical duties; proofreads, logs complaints, schedules staff and locations.
• Assists the public in person/phone; explains policies and procedures to staff and the public.
• Oversees filing and record-keeping; prepares reports and performs data entry and inventory tasks.
• Participates in budget preparation and monitors expenditures when needed.

Skills

Administrative skills

Record keeping

Time management

Attention to detail

Education

High school diploma or equivalent

Five years of progressively responsible clerical/office experience

Experience overseeing activities of a large department or division

Tools

Microsoft Word

Microsoft Excel

Job description

Jackson County Development Services seeks an Administrative Specialist II to support the Planning Division in handling land use applications, development proposals, and long-range planning efforts. The role requires handling high volumes, coordinating staff, and providing information to staff and the public.

The position emphasizes independence, judgment and collaboration with planners, with a focus on accurate record-keeping, budgeting support, and maintaining compliant procedures.