8921 - Administrative Specialist II (Development Services)

Jackson County; Medford (OR); On-site; USD 52,000 - 66,000; Full time

Job summary

Jackson County Development Services in Medford, OR, seeks an Administrative Specialist II to join the Planning Division to start as soon as November 2, 2026. The role provides advanced office management and administrative support for the Planning Division, assisting in land use applications and long-range policy implementation.

You will train colleagues, manage files and records, and interact with the public by phone, email and in person.

Qualifications

• High school diploma or equivalent AND five years of progressively responsible clerical and office support experience including experience overseeing the activities of a large department or division.
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.
• Requires possession of a valid driver’s license and an acceptable driving record.

Responsibilities

• Plans, organizes and coordinates support activities, operations and functions for a project, division or department; trains, monitors and provides functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters; may manage a caseload.
• Performs responsible and advanced clerical and administrative duties in specialized, technical areas; composes correspondence; proofreads documents; receives, logs and resolves complaints; schedules staff, meetings and locations; provides quality assurance.
• Assists the public in person and by telephone; answers advanced questions regarding departmental policies and procedures for the public, other departments and staff where judgment, knowledge and interpretation are utilized; serves as the primary resource for interpretation of department policy and procedures.
• Oversees advanced paper and computer filing and record keeping systems, indices and registers; researches files and prepare reports as required for departmental purposes; computes or verify data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy; takes and maintains inventory records as assigned; operates a variety of office equipment and machines.
• May participate in the preparation, coordination and administration of assigned budget; monitors expenditures; performs bookkeeping and accounting functions.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

Skills

Detail-oriented

Time management

Self-motivated

Record keeping

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Jackson County Employment Opportunity.

Jackson County Development Services is currently recruiting for a full-time Administrative Specialist II to join our team in the Planning Division to start as soon as November 2, 2026. In the Planning Division, Current Planning processes include land use applications and development proposals, while Comprehensive Planning guides long-range land use policy and implementation of the County’s Comprehensive Plan. This position would assist in those processes alongside the Planners.

Jackson County strives to recruit, hire and retain the best employees!

• This position is responsible for self-managing a high volume of work and conflicting priorities. Competitive applicants will be self-motivated, detail-oriented, and have excellent time-management skills.
• Top applicants will have extensive administrative and record keeping experience, along with advanced computer skills including the use of Microsoft Word and Excel.
• This position requires occasional public contact, and assists the public through email, by phone and in person.
• Pass a criminal background check prior to hire.
• Submit an acceptable DMV certified court print prior to hire. Click on the following link to review Jackson County's requirements for an acceptable driving record.

• Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review Jackson County's Drug-Free Workplace Policy.

• This position is represented by union group SEIU.

I. Position Summary

Performs a variety of responsible advanced office management, clerical and administrative support for an assigned project, division or department; assists in planning, organizing and coordinating support activities, operations and functions related to the assigned department; and, provides general information and assistance to staff and the general public. Handles the most complex and difficult processes. Provides technical and functional supervision over other clerical staff. Works independently and exercises sound judgment and initiative.

II. Examples of Essential Position Duties

(The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Plans, organizes and coordinates support activities, operations and functions for a project, division or department; trains, monitors and provides functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters; may manage a caseload.
• Performs responsible and advanced clerical and administrative duties in specialized, technical areas; composes correspondence; proofreads documents; receives, logs and resolves complaints; schedules staff, meetings and locations; provides quality assurance.
• Assists the public in person and by telephone; answers advanced questions regarding departmental policies and procedures for the public, other departments and staff where judgment, knowledge and interpretation are utilized; serves as the primary resource for interpretation of department policy and procedures.
• Oversees advanced paper and computer filing and record keeping systems, indices and registers; researches files and prepare reports as required for departmental purposes; computes or verify data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy; takes and maintains inventory records as assigned; operates a variety of office equipment and machines.
• May participate in the preparation, coordination and administration of assigned budget; monitors expenditures; performs bookkeeping and accounting functions.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

III. Minimum Requirements

Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions.

Education and Experience

• High school diploma or equivalent AND five years of progressively responsible clerical and office support experience including experience overseeing the activities of a large department or division; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

License, Certificate or Other

Requires possession of a valid driver’s license and an acceptable driving record.

IV. Other Requirements

Knowledge, Skills and Abilities

Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work.

Physical Demands

Performance of the essential duties of this position includes the following physical demands.

Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies. Requires driving.

Working Conditions

Performance of the essential duties of this position includes the following working conditions.

Work is generally performed in an office environment and may include exposure to disruptive people.

V. Additional Information

This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management’s decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public.

ADA and Equal Opportunity Employer

In accordance with the requirements of the Americans with Disabilities Act of 1990 (ADA) and its amendments, Jackson County does not discriminate on the basis of disability in its hiring or employment practices. A person who requires an accommodation for any part of the recruitment process should contact the Human Resources Office, Attn. ADA Coordinator, at [phone] or by TTY/TDD 711 or [phone] as far in advance as possible but no later than 48 hours before the scheduled need.

Jackson County is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at www.jacksoncountyor.gov or call 541-774-6036.

Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States.