Planner I (Administration & Operations) - Enterprise Physical Operations

Washington University in St. Louis; United States; On-site; USD 75,000 - 129,000; Full time

Benefits offered by this job

Vacation time

Health insurance

Metro U-Pass

403(b) retirement plan

Job summary

Washington University in St. Louis seeks an Administrative Planner in the Enterprise Physical Operations (EPO) group in Saint Louis, MO.

The role supports the Vice Chancellor and leads policy, planning, and stakeholder coordination to advance the department’s strategic objectives. You will develop space plans, oversee data-driven project planning, liaise with campus officials and external partners, and help ensure efficient delivery of facilities programs across academic, research, clinical, and

Qualifications

• Bachelor’s degree required.
• 6 years in medical or facilities management and planning.
• Strong planning and coordination abilities.

Responsibilities

• Provide preliminary and conceptual planning for complex facilities projects.
• Lead design of databases for modules/projects and monitor deliverables.
• Coordinate with clients, project managers, and planners on migrations and reconstructions.
• Pilot applications to ensure performance and capacity plans meet expectations.
• Communicate progress and delays to management.

Skills

Program Planning

Project Planning

Education

Bachelor’s degree

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement.

Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise.

EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services.

EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.

For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers

The Administrative Planner serves in a strategic planning and operational support role for the Vice Chancellor (VC) and reports directly to and works closely with the Vice Chancellor for Enterprise Physical Operations (EPO). This position is vital in supporting the efficient and effective delivery of the Vice Chancellor’s organizational vision, strategic objectives, and business goals. The Administrative Planner will support the Vice Chancellor on policy, procedural, and operational issues. The Administrative Planner will plan, cultivate, and coordinate strategic internal and external partnerships. Additionally, the Administrative Planner will liaise between divisional and inter-divisional administrators, campus officials, and external constituents as assigned by the VC of EPO.

Job Description

Primary Duties & Responsibilities:

• Provides preliminary and conceptual planning and programming as well as estimating facilities projects of a complex nature, including coordinating the space and physical planning for Enterprise facilities as well as development of space plans to accommodate staffing and business requirements.
• Leads design of databases for modules and/or projects, monitoring progress to ensure timely completion of deliverables; analyzes data related to space utilization, productivity, efficiencies and cost/time estimates.
• Helps determine appropriate technical solutions and makes relevant recommendations or implements internally.
• Works closely with Enterprise project personnel and other members of the team to develop detailed specifications, documents, and supports clear project deliverables and timelines.
• Works with clients, project managers, and other planners in migrations and movement or reconstruction.
• Communicates with management team regarding efficiency and accuracy as well as any progress and/or delays.
• Pilots applications to ensure performance and capacity plans meet expectations, including performing query writing and optimization.
• Coordinates with Information Security Office on assessing the risk of the database environments as needed and appropriate controls to protect the confidentiality, integrity, and availability of the information.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Typically bending, crouching, stooping.
• Occasional lifting (25 lbs. or less).
• Repetitive wrist, hand, or finger movement.
• Ability to move to on and off-campus locations.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Medical Or Facilities Management And Planning (6 Years)

Skills:

Program Planning, Project Planning

Driver’s License:

A driver’s license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master’s degree

Certifications /Professional Licenses :

No additional certification/ professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accountability, Client Consulting, Client Facing, Communication, Computer Literacy, Customer Service, Database Systems, Decision Making, Detail-Oriented, Independent Judgment, Microsoft Windows, Multitasking, Organizational Commitment, Organizing, Planning Ability, Problem Sensitivity, Professional Integrity, Project Development, Project Tracking, Strive for Excellence, Teamwork, Technical Knowledge, Technical Procedures

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.