Planner

Jones Lang LaSalle Incorporated; Gurabo (PR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with matching companycon/

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Gurabo, Puerto Rico, is seeking a Planner/Scheduler to orchestrate maintenance operations and develop comprehensive schedules across multiple facilities. You will balance preventive, corrective, and predictive activities while leveraging CMMS platforms to minimize downtime and maximize asset performance.

The role requires 3–5 years in maintenance planning, strong MS Excel skills, and the ability to collaborate with technicians, engineers, and contractors to

Qualifications

• Bachelor's degree in Engineering, Facilities Management, Business Administration, or related field, or equivalent combination of education and experience
• Minimum 3-5 years of experience in maintenance planning, scheduling, or facilities operations in commercial real estate, industrial, or institutional environments
• Proficiency with CMMS platforms (e.g., Maximo, SAP, JD Edwards, or similar systems) and demonstrated ability to leverage technology for planning optimization
• Strong understanding of preventive and predictive maintenance strategies, work order management, and asset lifecycle principles
• Excellent organizational and time management skills with proven ability to manage multiple competing priorities simultaneously
• Advanced proficiency in Microsoft Office Suite, particularly Excel for data analysis and reporting
• Strong written and verbal communication skills with ability to collaborate effectively across diverse teams and stakeholder groups
• Knowledge of safety regulations, industry standards, and best practices related to facility maintenance operations

Responsibilities

• Develop and maintain comprehensive maintenance schedules for preventive, corrective, and predictive maintenance activities across assigned facilities
• Coordinate work order planning by evaluating scope, estimating labor hours, identifying required materials, and determining optimal scheduling windows to minimize operational disruption
• Collaborate with maintenance technicians, engineering teams, and external contractors to ensure proper resource allocation and adherence to established timelines
• Monitor work order backlog and schedule compliance, proactively identifying potential bottlenecks and implementing corrective actions to maintain service level agreements
• Utilize CMMS platforms to track work order status, generate performance reports, and analyze maintenance trends
• Conduct regular planning meetings with stakeholders to review upcoming maintenance activities, discuss resource requirements, and address scheduling conflicts
• Coordinate shutdowns and outages for critical equipment, developing detailed execution plans that account for dependencies, safety protocols, and business continuity requirements
• Maintain accurate documentation of maintenance schedules, work histories, and equipment records to support compliance audits and continuous improvement initiatives
• Analyze maintenance data to identify opportunities for schedule optimization, cost reduction, and improved equipment reliability

Skills

CMMS platforms

Excel for data analysis

Planning & scheduling

Vendor coordination

Communication

Safety knowledge

Education

Bachelor's degree in Engineering or related

Tools

Maximo

SAP

JD Edwards

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Planner/Scheduler at JLL, you'll serve as the strategic orchestrator of maintenance operations, ensuring seamless coordination between reactive repairs, preventive maintenance programs, and capital improvement projects. This role demands a detail-oriented professional who can balance competing priorities while maintaining operational efficiency across complex facility portfolios. You'll work closely with maintenance teams, vendors, contractors, and client stakeholders to develop comprehensive schedules that minimize downtime and maximize asset performance. At JLL, we embrace more innovative ways of working, and you'll leverage cutting‑edge CMMS platforms and data analytics to transform maintenance planning from a reactive function into a proactive, predictive discipline. Your ability to anticipate conflicts, optimize resource allocation, and communicate effectively will directly impact facility reliability and client satisfaction. This position offers the opportunity to shape operational excellence while contributing to a team environment where collaboration and continuous improvement drive success.

What your day-to-day will look like:

• Develop and maintain comprehensive maintenance schedules for preventive, corrective, and predictive maintenance activities across assigned facilities
• Coordinate work order planning by evaluating scope, estimating labor hours, identifying required materials, and determining optimal scheduling windows to minimize operational disruption
• Collaborate with maintenance technicians, engineering teams, and external contractors to ensure proper resource allocation and adherence to established timelines
• Monitor work order backlog and schedule compliance, proactively identifying potential bottlenecks and implementing corrective actions to maintain service level agreements
• Utilize CMMS (Computerized Maintenance Management System) platforms to track work order status, generate performance reports, and analyze maintenance trends
• Conduct regular planning meetings with stakeholders to review upcoming maintenance activities, discuss resource requirements, and address scheduling conflicts
• Coordinate shutdowns and outages for critical equipment, developing detailed execution plans that account for dependencies, safety protocols, and business continuity requirements
• Maintain accurate documentation of maintenance schedules, work histories, and equipment records to support compliance audits and continuous improvement initiatives
• Analyze maintenance data to identify opportunities for schedule optimization, cost reduction, and improved equipment reliability

Required qualifications:

• Bachelor's degree in Engineering, Facilities Management, Business Administration, or related field, or equivalent combination of education and experience
• Minimum 3-5 years of experience in maintenance planning, scheduling, or facilities operations in commercial real estate, industrial, or institutional environments
• Proficiency with CMMS platforms (e.g., Maximo, SAP, JD Edwards, or similar systems) and demonstrated ability to leverage technology for planning optimization
• Strong understanding of preventive and predictive maintenance strategies, work order management, and asset lifecycle principles
• Excellent organizational and time management skills with proven ability to manage multiple competing priorities simultaneously
• Advanced proficiency in Microsoft Office Suite, particularly Excel for data analysis and reporting
• Strong written and verbal communication skills with ability to collaborate effectively across diverse teams and stakeholder groups
• Knowledge of safety regulations, industry standards, and best practices related to facility maintenance operations

Preferred qualifications:

• Professional certification such as Certified Maintenance and Reliability Professional (CMRP), Project Management Professional (PMP), or equivalent credentials
• Experience with enterprise asset management platforms and integration with building automation systems
• Background in critical environment facilities (data centers, healthcare, life sciences, or mission-critical operations)
• Demonstrated experience implementing or optimizing maintenance planning processes that improved schedule compliance or reduced operational costs
• Familiarity with lean principles, continuous improvement methodologies, and root cause analysis techniques
• Experience working in client-facing roles within third-party facility management or property services organizations

Location: On-site - Gurabo, PR

Personalized benefits that support personal well‑being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (\"JLL\") is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (\"JLL\") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page For further information, visit jll.com.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.