Placement Coordinator

University of California- Davis Health; Sacramento (CA); On-site; USD 43,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

CE reimbursement

Job summary

UC Davis Health is seeking a Placement Coordinator to support clinical case management by coordinating post-acute placements and referrals, obtaining authorizations, and arranging patient transportation within the EMR environment. The role emphasizes timely discharges, collaboration with providers, and adherence to payer requirements.

Ideal candidates help reduce discharge delays through efficient workflows, maintain strong communication with post-acute providers, and contribute to patient

Qualifications

• High school diploma or equivalent.
• One year of acute care hospital or post-acute care experience.
• Knowledge of Medicare, Medi-Cal, Managed Care, and Third Party payer systems.
• Knowledge and skills to obtain authorizations for post-acute care.
• Ability to multi-task, set priorities, organize and work independently.
• Ability to maintain confidentiality of patient information and comply with HIPAA laws.
• Ability to read, write, speak and understand English.
• Knowledge of Microsoft Teams, Outlook, EMR/Epic and CarePort or similar systems.
• Knowledge of Medical Terminology.

Responsibilities

• 75% - Post-Acute Placement & Referral Coordination.
• 20% - Authorization/Transportation/ Administrative Duties.
• 5% - Education, Professional Development and Interpersonal Skills

Skills

Customer service

Communication

Multitasking

HIPAA compliance

English proficiency

Interpersonal skills

Deadline-driven

Education

High school diploma or equivalent

Tools

EMR/Epic

CarePort

Microsoft Teams

Outlook

Job description

Full Time

The Placement Coordinator serves as a key member of the Clinical Case Management team and is responsible for facilitating timely and appropriate post-acute care transitions through comprehensive referral management, placement coordination, authorization support, and transportation arrangements. Working collaboratively with Clinical Case Managers, physicians, nursing, post-acute providers, and community partners, the Placement Coordinator manages post-acute referrals, ensuring patients are transitioned to the appropriate level of care while minimizing discharge delays and supporting optimal patient outcomes.

The Placement Coordinator functions as a liaison between UCDH, post-acute providers, placement agencies, payers, and interdisciplinary teams to ensure efficient communication, coordination, and follow-through of post-discharge services. This role is responsible for managing referral workflows through a referral management system, obtaining post-acute authorizations, coordinating patient transportation through a system integrated in the electronic medical record, supporting difficult-to-place patients, and identifying resources that facilitate safe and timely discharges. The Placement Coordinator contributes to departmental initiatives focused on patient throughput, length‑of‑stay reduction, and care transitions.

Apply By Date: October 11, 2026 at 11:59pm. Selection activities may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High school diploma or equivalent experience.
• One (1) year of acute care hospital or post-acute care experience.
• Knowledge and experience with community resources.
• Knowledge of all payer systems, procedures, and regulations including Medicare, Medi-Cal, Managed Care, and Third Party.
• Knowledge and skills to obtain authorizations for post-acute care.
• Ability to multi-task, set priorities, organize and work independently.
• Ability to recognize and maintain confidentiality of patient information and comply with all HIPAA laws.
• Ability to read, write, speak and understand English language and be able to utilize Medical Interpretation Services.
• Strong customer service skills.
• Ability to be prompt and meet deadlines for timely hospital discharges.
• Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation.
• Knowledge of Microsoft Teams, Outlook, EMR/Epic and CarePort or similar systems.
• Knowledge of Medical Terminology.

Preferred Qualifications

• Knowledge of post-acute placement settings, including SNF, ARU/IRF, LTACH, Subacute, and CHLF facilities, with an understanding of admission criteria, payer requirements, placement barriers, and coordination of patient transitions to appropriate levels of care.

Key Responsibilities

• 75% - Post-Acute Placement & Referral Coordination
• 20% - Authorization/Transportation/ Administrative Duties
• 5% - Education, Professional Development and Interpersonal Skills

Department Overview

The Clinical Case Management Department has the combined responsibilities of hospital-wide Discharge Planning, Utilization Review and MediCal TAR Free Processing. The Clinical Case Management purpose is to reduce hospital costs, monitor length of stay and appropriateness of medical care in the acute setting, ensure reimbursement through timely medical review and/or obtaining authorizations for services rendered, provide discharge planning interventions to assure timely and safe patient discharge, facilitate outpatient referrals or acute transfer and urgent direct admission requests, refer patients to and assist in the application of special programs when needed.

POSITION INFORMATION

• Salary or Pay Range: $30.87-$44.25
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Monday-Friday, Rotating Weekends and Holidays
• Location: Medical Records Building (HSP012)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. The incumbent must communicate effectively over the phone, in person, and in writing. Must be able to move about to attend meetings and other functions necessary to complete responsibilities. Must be able to work occasional overtime and/or flexible hours as needed by the department.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks