PHYSICIAN SUPPORT SPECIALIST

Joseph Spine; Town of Florida (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

Joseph Spine is seeking a Physician Support Specialist to maintain organized scheduling and ensure smooth patient flow for the orthopedic spine practice. This administrative role supports the physician to maximize efficiency between clinics, meetings, and calls.

The position requires at least 2–3 years in a spine-related setting, with strong communication, scheduling, and system management skills using AllScripts EHR and Microsoft Office.

Qualifications

• High School Diploma required.
• 2–3 years’ experience in orthopedic spine or related clinical setting.
• Fluent in English; bilingual in Spanish a plus.
• Ability to travel between Tampa and Safety Harbor offices.
• Proficient with AllScripts EHR and Microsoft Office.

Responsibilities

• Coordinate physician schedule to maximize efficiency across clinics, meetings, and calls.
• Triages messages and replies to patients, physicians, pharmacies, and attorneys.
• Communicate effectively and adapt to changing demands.
• Collaborate with staff to meet Practice goals.
• Schedule, interview, and transport patients as needed.
• Address scheduling, authorization, and billing issues promptly.

Skills

Bilingual English/Spanish

Customer service

Telephone etiquette

Time management

Team collaboration

Independent worker

Education

High School Diploma

Tools

AllScripts EHR

AllScripts PM/EHR

Phreesia

Microsoft Office

Job description

The Physician Support Specialist travels with Dr. Joseph and maintains effective and organized systems to ensure effective scheduling and timely patient flow. Provides a smooth and pleasant patient experience and ensures physician’s office schedule is organized and efficient. This is an administrative role, NOT a clinical Medical Assistant role.

ESSENTIAL RESPONSIBILITIES:

• Coordinates Physician’s schedule to maximize efficiency between clinics, meetings, and conference calls and administratively assists to keep Provider on task to ensure smooth workflow and continuity of appointments
• Communicates effectively and flexibly responds to changing demands.
• Triages telephone messages and returns calls to provide timely answers to patients/physicians/pharmacies/attorneys, etc.
• Collaborates with coworkers, management, patients, visitors, and Physicians to achieve Practice goals.
• Rooms, interviews, and transports patients making appointment and scheduling adjustments as required.
• Addresses scheduling, authorization, and billing issues with an appropriate sense of urgency to ensure prompt and successful resolutions.
• Performs other non-clinical duties as directed or assigned.

QUALIFICATIONS:

• High School Diploma
• Minimum 2-3 years’ experience working in an orthopedic spine practice, pain management center, spine clinic, or hospital
• Bilingual (English/Spanish) a plus, but not required
• Ability to reliably travel between Tampa and Safety Harbor offices as clinic schedule dictates
• Intermediate experience with AllScripts EHR and Microsoft Suite
• Works effectively both independently and as a team member with physicians, management, and other staff
• Provides excellent patient care, exceptional customer service, and practices professional telephone etiquette
• Utilizes good judgment, willingness to learn, analytical thinking, and problem-solving skills
• Remains calm under pressure and manages time efficiently in fast-paced, constantly changing environment
• Superior attention to detail, accurate written skills, and concise verbal communication skills
• Proficiency in Microsoft Office suite, AllScripts PM/EHR, and Phreesia software
• Able to effectively understand, follow, and communicate oral and written instructions in English. Must read, write, and speak English fluently to ensure clear work-related communication and patient safety

PHYSICAL REQUIREMENTS:

• Ability to safely push and maneuver occupied wheelchairs with up to 75 pounds of force.
• Ability to occasionally lift up to 25 pounds.
• Able to spend prolonged periods sitting at a desk while working on a computer, standing, walking, and navigating hallways, elevators, and outdoor walkways.

INCLUSIVE, EQUAL OPPORTUNITY EMPLOYER