Physician Practice Manager

Berger Health System; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

OhioHealth in New Albany, OH, seeks an experienced leader to direct, coordinate, and manage all practice functions within the Women's Health department to sustain excellence. You will oversee daily operations, staffing, payroll, budgeting and billing, ensure HIPAA and regulatory compliance, and provide education and coaching to staff while partnering with physicians to deliver high‑quality patient care.

Bachelor’s degree is required; Master’s preferred, with extensive ambulatory healthcare

Qualifications

• Bachelor's Degree in Healthcare, Business Administration, or related field.
• Master’s Degree strongly preferred.
• 7+ years of related healthcare experience, preferably in ambulatory settings, with 5+ years in supervision or management.
• 10+ years of health care management experience may substitute for the listed requirements in certain circumstances.

Responsibilities

• Directs, coordinates, and manages all practice functions.
• Oversee daily operational management including staffing, payroll, and scheduling.
• Manage monthly financials including accounts payable/receivable and budgeting.
• Ensure HIPAA, regulatory compliance, and safety training across the practice.
• Coordinate IT support and vendor management for IT needs.
• Develop and review physician and practice performance data with providers.
• Drive patient satisfaction improvements and system-wide process enhancements.

Skills

Operational leadership

Staff supervision

Financial management

Healthcare administration

Communication

Education

Bachelor's degree

Master's degree preferred

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.

Job Description Summary

Directs, coordinates, and manages all practice functions.

Responsible for practice operations, financial accounting activities, operating and capital budgets, implements and supports MSF policies and procedures. Works effectively with physicians and other care providers to assure timely and thorough communication and practice efficiencies. Provides education and coaching support to staff and acts as a role model in support of the OhioHealth Mission Statement.

Responsibilities And Duties

• 60% Daily Operational Management
• Human Resource responsibilities to include but not limited to hiring, evaluating and providing annual performance evaluations to staff, including promotion, dismissal, coaching, counseling, conflict resolution, and growth and development
• Responsible for the determination of appropriate staffing levels and maintaining employee schedules to assure appropriate coverage while maintaining fiscal responsibility with overtime
• Manage staff payroll and individual staff HR records
• Create, oversee, train and implement patient services policies and procedures
• Resolve and manage patient complaints and requests for service immediately and courteously
• Engage staff in adjusting clinical workflows to ensure highly efficient patient care
• Manage monthly financials including accounts payable and accounts receivable
• Manage inventory and purchasing in accordance to budget
• Prepare preliminary capital and human resources budgets for review and approval
• Assure timely capture and input of all billing information
• Manage practice equipment maintenance needs
• Oversee and approve maintenance agreements and service contracts in conjunction with the director
• Assist the director in managing contractual agreements
• Provide on-site IT support and/or order and oversee IT work required of outside vendors; apply and implement upgrades
• Coordinate safety, security, customer service, HIPAA, risk management, compliance and code training; assure understanding and enforce regulations
• Oversee building repairs and practice construction projects
• Review and enforce regulatory compliance, building safety and code regulations
• In coordination with the practice providers, assess the need for physician services at practice locations; manage physician schedule of professional and ancillary services accordingly
• Serve as a point of contact for physician paperwork, meeting requests, billing reconciliation
• Serves as a liaison between physicians, associates and organizational leaders
• 30% Performance Management
• Monitor patient satisfaction data and make appropriate improvements to increase ratings
• Investigate financial variances to budget and make recommendations on improving monthly variances
• Assist Director with practice specific long range financial and business planning, capital and operating budgets
• Meet annual goal deployment metrics as assigned
• Develop and execute plans to improve outcomes
• Provide and review monthly physician and practice performance data with all providers
• Work with director, marketing and business development to market and grow practice
• 10% Organizational Transformation
• Translate and educate staff on organizational strategy and vision
• Communicate and execute organizational change initiatives within the practice
• Serve on committees to optimize performance
• Pilot, implement and champion new programs, services and processes
• Enhance operational effectiveness and cost containment through continued innovation without compromising quality of care

As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties. The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.

Minimum Qualifications

• Bachelor's Degree (Required)
• Healthcare or Business Administration or related field required; Master’s Degree strongly preferred.
• A minimum of 7 years of related health care Experience preferably in an ambulatory care setting including 5 years of supervision or management Experience . A minimum of 10 years of health care management Experience , preferably in an ambulatory setting, may be substituted in lieu of requirements in certain circumstances.
• Work Shift: Day
• Scheduled Weekly Hours : 40
• Department Women's Health New Albany

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations.

OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law.

Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment.

WE Are Inspired to Do Our Best. OhioHealth is a nationally recognized, innovative healthcare system delivering world-class patient care in a supportive, professional environment filled with limitless opportunities to learn and grow. We are a unique organization in the healthcare field. Our model system of facilities encompasses a wide scope of expertise and care. For professionals, we are a place where people committed to doing their best are given the tools and resources to accomplish our mission every single day.

OhioHealth is recognized as a Great Place to Work CertifiedTM organization. The Great Place to Work® is a global authority on high-trust, high-performance workplace cultures. This recognition is one measure of our success in achieving a part of our vision ̶ to be an organization "where people want to work".